Class Manager
Free class management software for dance studios and activity clubs
About Class Manager
Class Manager is UK-built studio management software for dance schools, performing arts studios, and activity clubs. It handles class scheduling, enrollment, waitlists, trials, family billing, attendance, and parent messaging with no monthly subscription; studios pay only a per-transaction platform fee on online payments (3.9% + 30¢ in the US, Stripe processing included). Families get a branded parent portal and iOS/Android app to book classes, pay fees, chat with the studio, and follow skill progress.
Pros & Cons
Pros
- No monthly subscription, so small or seasonal studios pay nothing until they take online payments
- Strong family billing: termly, monthly, or per-class AutoPay with automatic sibling and multi-class discounts and failed-card retries
- Built-in Chats replace WhatsApp groups with private broadcast, group, and 1:1 messaging, including AI-suggested replies
- Polished, branded parent portal and iOS/Android app that parents can use without training
- Automated trial follow-up emails help convert trial students into enrolled members
- Phone support with staffed lines in the UK and US
Cons
- Percentage fee grows with revenue; high-volume studios may pay more than a flat subscription would cost
- US fee (3.9% + 30¢) is higher than the UK rate (2.7% + 20p)
- No dedicated recital or costume management module; recital ticketing runs through the separate sister product Stage Stubs
- Studios must offer card payments to families, and the legacy Class Manager Classic product no longer gets major new features
- Some reviewers report glitches and a learning curve during setup
Key Features
Term and Season Scheduling
Interactive class calendar where you clone classes and schedule whole seasons or terms in a few clicks, with instructors, locations, capacity limits, and makeup lessons.
Online Enrollment, Trials, and Waitlists
Choose manual, open, or selective enrollment; families self-register through a public link, book free or paid trials and drop-ins, and waitlists fill automatically when spots open.
Family Accounts and Parent Portal
One portal per family (browser or iOS/Android app) where parents see timetables, book classes, pay upcoming bills, view skill progress and Spotlight updates, and message the studio.
Automated Family Billing
AutoPay via Stripe with monthly, weekly, per-class, or termly billing, automatic multi-class and sibling discounts, pro-rata fees, late fees, failed-card retries, and overdue reminders.
Chats and Broadcast Messaging
In-app 1:1, group, and broadcast messages filtered by class, lesson, or season, with push notifications, AI-suggested replies, and a family preview sidebar showing classes and balances.
Tracked Automated Emails
Branded, customizable emails for trials, enrollments, and reminders, plus delivery and open tracking with a searchable send history.
Digital Attendance Registers
Take registers on any device and spot attendance patterns, replacing paper registers.
Student Profiles with Medical and Consent Tracking
Keep student records, medical notes, and consent forms in one place, with custom form fields collected at sign-up.
Skill Tracking
Record each student's progress against skills or grades and share it with parents through the portal.
Online Shop and Reporting
Sell uniform and merchandise from the portal, and track income, outstanding balances, and studio performance in financial reports.
Pricing
- No monthly subscription fee
- Platform fee per online payment: 3.9% + 30¢ (US), 4.1% + 30¢ (CA), 2.9% + 30¢ (AU), 2.7% + 20p (UK), 2.7% + €0.25 (IE)
- Fee covers Stripe card processing
- Cash, bank transfer, and other offline payments can be recorded without the fee
- All features included: scheduling, enrollment, billing, Chats, parent portal and app, shop, skill tracking, reports
- Unlimited growth with no tier upgrades
- Tailored platform fee for studios processing high payment volumes
- Arranged through the sales team
Best For
Dance schools billing by term
Schedule a full term of ballet, tap, and jazz classes, enroll families online, and collect termly or monthly fees automatically with sibling discounts applied.
Replacing WhatsApp parent groups
Move all parent communication into Chats with broadcast messages per class, private 1:1 threads, and tracked emails, so staff don't share personal phone numbers.
Converting trial classes into members
Let parents book trials from the portal, then send automated reminders and follow-up emails after attended or missed trials.
Multi-activity clubs and studios
Run gymnastics, cheer, martial arts, swim, or music programs with the same scheduling, registers, and skill tracking used by dance studios.
Small studios avoiding subscription costs
Start without a monthly fee and pay only when families pay online, which suits new or part-time studios.
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