Cadence Calendar
Scheduling, invoicing, payments, and student management for teaching businesses
About Cadence Calendar
Cadence Calendar is studio management software for private music teachers, tutors, and multi-teacher schools. It combines a drag-and-drop lesson calendar, student and family records, invoicing with Stripe and PayPal payments, automated reminders, and a family account portal in one web app. Individual plans start at $6.99/month, and an Organization plan adds shared scheduling, payroll reporting, and role-based staff access.
Pros & Cons
Pros
- Low entry price: Premium at $10.99/month costs less than My Music Staff's $16.95/month base plan
- Free plan covers the calendar, notes, attendance, groups, and documents
- Family portal lets parents book, pay, and read lesson notes without emailing the teacher
- Auto-Pay and scheduled invoices cut down on chasing tuition payments
- Built by a working music teacher, so the workflows match how private studios run
- 30-day free trial with no credit card required
Cons
- New product with almost no independent user reviews yet (0 reviews on G2 as of October 2026)
- Integrations focus on Google (Calendar, Gmail, Drive); fewer options for Outlook or Apple users
- Online booking, automated invoices, and white-label branding are limited to the Premium plan
- Basic plan caps the roster at 100 students
- Organization plan is billed monthly only, with no annual discount
Key Features
Lesson Scheduling & Calendar
Drag-and-drop calendar for recurring and one-off lessons, events, and gigs, with two-way Google Calendar sync and attendance tracking
Student & Family Management
Student roster with contact info, billing details, enrollment status (active, inactive, waiting), groups, and lesson notes
Invoicing & Online Payments
Create invoices from lessons or fixed tuition, send them in bulk, and collect payments through Stripe or PayPal with saved-card charging
Auto-Pay & Automated Invoices
Monthly recurring tuition payments for families and invoices that generate and send on a set billing schedule
Email & SMS Reminders
Automatic lesson reminders and due-soon or overdue payment reminders sent by email and text message
Family Account Portal
Families view upcoming lessons, pay invoices, read lesson notes, access documents, accept studio policies, and save a card on file
Online Booking
Families book open lesson slots based on teacher availability, with buffers and conflict checks (Premium)
Workflows
Reusable automations for reminders, monthly invoices, card charges, and yearly grade-level advancement, with ready-made templates
Gmail & Google Drive Integration
Send messages from your own Gmail account with saved templates and share lesson resources from Google Drive
Business Reporting
Income, lesson, and tax-ready reports plus expense and mileage tracking for tax time
Pricing
- Drag-and-drop calendar
- Groups
- Lesson notes
- Attendance
- Family accounts
- Documents
- Event tracking
- Everything in Free
- Up to 100 students
- Invoicing and batch invoice management
- Family account portal
- Business and income reporting
- PDF downloads
- $71.30/year billed annually
- Everything in Basic
- Stripe and PayPal payments
- Google Calendar, Gmail, and Google Drive integrations
- Email and SMS reminders
- Auto-Pay recurring payments
- $91.70/year billed annually
- Everything in Standard
- Online booking with availability, buffers, and conflict checks
- Automated invoices
- White-label branding
- Priority support
- Guided onboarding and concierge roster import
- $112.10/year billed annually
- Plus $4.99/month per additional seat
- Admin dashboard with revenue, lesson, and student analytics
- Teacher utilization and capacity planning
- Centralized scheduling across teachers
- Payroll reporting and recorded payouts
- Role-based staff accounts and permissions
- White-labeled app experience
Best For
Private Music Teachers
Solo teachers schedule weekly lessons, send tuition invoices, and let families pay and book through the portal
Academic Tutors
Tutors manage sessions, share learning notes with families, and invoice per lesson or on monthly tuition
Multi-Teacher Music Schools
Studio owners coordinate teachers, assign students, track teacher utilization, and run payroll reports from one workspace
Tutoring Centers
Centers see schedules across all tutors and give staff limited, role-based access to student records
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