Child Care Seer
Child care management software for scheduling, billing, and family communication
About Child Care Seer
Child Care Seer is a child care management platform for daycares, preschools, early learning centers, and after-school programs. It covers enrollment and class scheduling, waitlists, billing and online payments, staff planning, a check-in kiosk, and a parent portal that works in the browser without an app. It was built by Tom Callahan, who owns a Virginia child care center, and offers a free-forever plan for small programs.
Pros & Cons
Pros
- Free-forever plan lets very small programs run check-ins and billing at no cost
- Low entry price at $25 per location per month, with no contracts on any plan
- Handles mixed full-time, hourly, and drop-in care for the same family
- Staff planning and ratio alerts based on expected attendance, which many daycare tools lack
- Parent portal runs in the browser, so families don't need to install an app
- Built by an operating child care center owner
Cons
- Free and Home Seer plans charge a $99 onboarding fee
- Family Connection parent engagement is a $25-per-classroom add-on below the Unlimited plan
- Some reviewers report clunky mobile layouts and occasional messaging or payment glitches
- Small vendor with a limited review footprint compared with Brightwheel or Procare
- Public release notes have slowed, with the most recent posted in November 2024
Key Features
Admissions and class scheduling
Schedule classes, track enrollment and registration, and see which staff and children are in each room in real time.
Flexible programs and pricing
Set up full-time, weekly, hourly, and drop-in programs, including mixed schedules for the same family.
Billing and online payments
Invoice families, record partial payments, track balances and prepaid wallets, and accept credit card and ACH autopay.
Waitlist management
Track leads, score and sort the waitlist, and match open spots to families' requested schedules.
Staff planning
Plan staff schedules ahead of time based on expected attendance and get alerts when classrooms fall out of ratio.
Touchless check-in kiosk
Parents and staff check in and out from a kiosk or their own phone.
Family Connection parent portal
Share daily activities, meals, photos, and messages with parents through a browser-based portal, with no app download required.
Tuition assistance tracking
Manage subsidy and tuition assistance children alongside private-pay families.
Reporting dashboard
Run reports on revenue, attendance, and class statistics from a live dashboard of who is in and who is expected.
Pricing
- Up to 5 child check-ins per day
- 15 contacts for staff, parents, and children
- 1 tuition assistance child
- Photo retention for 30 days (500 photos)
- Family Connection for 1 classroom
- Supported onboarding for a $99 fee
- No contract
- Up to 25 child check-ins per day
- Unlimited staff, parent, and child contacts
- 5 tuition assistance children ($10 per additional 10)
- Photo retention for 90 days (2,500 photos)
- Online credit card and ACH payments with autopay
- Supported onboarding for a $99 fee
- Family Connection add-on at $25 per classroom
- Unlimited child check-ins and classrooms
- Unlimited contacts
- 20 tuition assistance children ($10 per additional 10)
- Online payments with autopay
- Data transfer from an existing system
- Supported onboarding included
- Family Connection add-on at $25 per classroom
- Everything in Growth Base
- Unlimited Family Connection classrooms
- 60 tuition assistance children ($10 per additional 10)
- Unlimited photo retention and data storage
- Assigned support specialist
- Multiple locations
- Data onboarding
- Personal manager
- No contract
Best For
Small in-home daycares
Home providers can start on the free plan and move to Home Seer for online payments as enrollment grows.
Centers with flexible or hourly care
Centers that sell drop-in, hourly, and part-week care can price and bill each program and fill excess room capacity.
Labor and ratio planning
Directors can schedule staff against expected attendance and catch out-of-ratio classrooms before they happen.
Parent communication
Teachers share photos, meals, and daily activities while parents check in, message staff, and pay from their phones.
Multi-location operators
Owners running several centers can use the Enterprise plan for consolidated management with a dedicated manager.
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