ProofHub
All-in-one project management and team collaboration software
About ProofHub
ProofHub is an all-in-one project management and team collaboration platform that lets teams plan, organize, and deliver projects from a single place. It combines task management, Gantt charts, time tracking, online proofing, discussions, and chat, and is known for its flat-rate pricing with no per-user fees.
Pros & Cons
Pros
- Flat-rate pricing with no per-user fees, making it cost-effective for large teams
- All-in-one platform combining tasks, proofing, chat, and time tracking
- Intuitive interface that new team members adapt to quickly
- Strong built-in collaboration tools that reduce email clutter
- Enterprise-grade security with custom roles and IP restrictions
Cons
- Limited third-party integrations (around 10 platforms)
- No free plan for freelancers or very small teams
- Interface can feel overloaded on large projects
- Lacks advanced budgeting and resource-cost features found in some competitors
Key Features
Tasks & Subtasks
Create, assign, and prioritize tasks and subtasks with deadlines, labels, and dependencies.
Multiple Project Views
View work as a Kanban board, table, Gantt chart, or calendar to match how each team works.
Gantt Charts
Map out project timelines, set task dependencies, and track progress against deadlines.
Time Tracking
Log hours manually or with timers, set time estimates, and generate detailed time reports.
Online Proofing
Review, mark up, and annotate files with built-in proofing tools to streamline approvals.
Discussions & Chat
Keep conversations organized with topic-based discussions, @mentions, and built-in one-on-one and group chat.
Reports & Analytics
Generate project, resource, and workload reports to track status and team performance.
Custom Roles & Workflows
Define custom roles, access permissions, and workflows to match your team's processes.
White Labeling
Brand the workspace with your own logo, colors, and custom domain.
Notes & Files
Store documents, meeting notes, and files in a centralized location with version control.
Pricing
- Unlimited users
- 40 projects
- 15GB storage
- Core project management and collaboration
- Time tracking and reports
- Custom roles and workflows
- Everything in Essential
- Unlimited projects
- Unlimited users
- 100GB storage
- White labeling and custom domain
- IP restrictions and advanced security
- API access and priority support
- Account transfer tool
Best For
Agency client work
Agencies use proofing, white labeling, and guest access to collaborate with clients on creative deliverables and approvals.
Remote team collaboration
Distributed teams centralize tasks, discussions, and chat in one place to keep everyone aligned without email overload.
Cost-effective scaling
Growing teams add unlimited users without per-seat costs, keeping project management affordable as headcount increases.
Deadline-driven project planning
Managers use Gantt charts, dependencies, and milestones to plan timelines and keep projects on schedule.
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