Akiflow
Time-blocking digital planner & calendar
About Akiflow
Akiflow is an AI-powered productivity app that combines task management and calendar into a single platform. It lets you consolidate tasks from 3,000+ tools into one inbox, time-block them on your calendar, and plan your day with keyboard-first workflows and natural language input.
Pros & Cons
Pros
- Excellent task consolidation — pulls tasks from 3,000+ tools into a single inbox
- Best-in-class time blocking with intuitive drag-and-drop calendar scheduling
- Powerful command bar and keyboard shortcuts make it ideal for power users
- Unique Timeslots feature for defining reusable schedule templates
- Responsive customer support with same-day replies and onboarding calls during trial
- AI assistant handles natural language task creation quickly
Cons
- No free plan — $34/month is steep, especially compared to free alternatives
- No two-way sync — completing a task in Akiflow doesn't mark it done in the source app
- Mobile app is still developing with limited functionality compared to desktop
- Can be buggy and slow at times
- Easy to over-engineer your schedule — the manual re-planning on chaotic days can feel tedious
- Credit card required to start the 7-day free trial
Key Features
Time Blocking
Drag and drop tasks onto your calendar to block dedicated time slots, with color-coding and automatic rescheduling
Universal Task Capture
Turn any email, Slack message, or browser content into a task instantly from 3,000+ integrated tools
AI Assistant (Aki)
Natural-language AI that converts spoken or typed requests into tasks, reminders, or events in milliseconds
Command Bar & Keyboard Shortcuts
Power-user command bar with natural language date parsing and extensive keyboard shortcuts for fast task management
Daily Goals
Identify and prioritize 2-3 key tasks each day to maintain focus and intentional planning
Focus Timer
Built-in Pomodoro-style focus timer to lock into deep work and shield against distractions
Scheduling Links
Share your availability and book one-off or recurring meetings seamlessly without leaving the app
Recurring Tasks
Set tasks to recur daily, weekly, monthly, yearly, or on a custom schedule
Integrations
Connects with Google Calendar, Outlook, Gmail, Slack, Microsoft Teams, Zoom, ClickUp, Asana, Monday, and more
Akiflow Teams
Consolidate team schedules and tasks with shared visibility into availability and workload
Pricing
- Unlimited tasks
- All integrations
- Calendar sync
- Full Aki AI access
- 1:1 onboarding call
- Everything in Monthly
- 50% savings vs monthly
- Everything in Yearly
- Priority customer success
- Early access to new features
- AI productivity coaching
Best For
Busy Professionals & Executives
Consolidate tasks from email, Slack, and project tools into one calendar view to regain control of a fragmented schedule
Freelancers & Solopreneurs
Time-block client work, admin tasks, and personal projects into a single daily plan with scheduling links for meetings
Knowledge Workers & Developers
Use the keyboard-first command bar and focus timer to minimize context switching and protect deep work sessions
Team Leads & Managers
Use Akiflow Teams to get shared visibility into team availability and coordinate schedules without constant check-ins
GTD & Productivity Enthusiasts
Implement Getting Things Done or time-blocking methods with a tool purpose-built for capturing, organizing, and scheduling tasks
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Featured In
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Best for ADHD professionals with tasks scattered across multiple work tools who need one inbox to rule them all.
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Best for keyboard-first power users — the fastest time-blocking workflow available, ideal for professionals who process tasks from dozens of sources daily.
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Best for keyboard-driven power users who need deep task consolidation from a large app ecosystem with two-way sync and strict time blocking discipline
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Best for power users who want keyboard-driven task-to-calendar workflows — the fastest path from inbox to time-blocked schedule.