Microsoft Teams
All-in-one collaboration hub for chat, video meetings, file sharing, and Microsoft 365 integration
Founded
2017
Starting Price
\u00240
Category
Collaboration
Last updated April 5, 2026
About Microsoft Teams
Microsoft Teams is a unified communication and collaboration platform that combines persistent chat, video and audio conferencing, file sharing, and real-time document co-authoring in one workspace. Deeply integrated with the Microsoft 365 ecosystem (Outlook, SharePoint, OneDrive, Word, Excel, PowerPoint), Teams serves as the central hub for workplace productivity. It supports features like breakout rooms, live captions, collaborative whiteboards, screen sharing, and enterprise-grade security powered by Azure and Entra ID. With over 320 million monthly active users, Teams is the dominant choice for organizations already invested in the Microsoft ecosystem.
Pros & Cons
Pros
- Deep integration with Microsoft 365 suite enables seamless document co-authoring, email, and calendar workflows
- Generous free tier with unlimited chat, 60-minute group meetings, and 5 GB storage per user
- Enterprise-grade security with Azure-based infrastructure, Entra ID, HIPAA compliance, and DLP policies
- All-in-one platform replacing separate tools for chat, video calls, file sharing, and project management
- Massive app ecosystem with 1,000+ third-party integrations and Power Platform for custom workflows
Key Features
Video & Audio Conferencing
Host HD video meetings with up to 300-1,000 participants depending on plan, with customizable backgrounds, screen sharing, live captions, and recording
Persistent Chat & Channels
Organize conversations by topic in channels with threaded replies, @mentions, message pinning, and unlimited chat history on paid plans
Microsoft 365 Integration
Seamless access to Word, Excel, PowerPoint, OneNote, SharePoint, and OneDrive directly within Teams for real-time document co-authoring
Breakout Rooms
Split large meetings into smaller groups for focused discussions, with automatic or manual participant assignment
Collaborative Whiteboard
Built-in digital whiteboard for brainstorming and visual collaboration during meetings
Teams Phone System
Cloud-based phone system with calling plans, auto-attendants, call queues, and PSTN connectivity for replacing traditional PBX
Webinars & Town Halls
Host interactive webinars with registration, attendee tracking, and reporting, plus large-scale town hall broadcasts
Pricing
Free
\u00240/month
- Unlimited chat
- 60-minute group meetings
- Up to 100 meeting participants
- 5 GB cloud storage per user
- File sharing & collaboration
Best For
Enterprise Communication Hub
Replace fragmented tools with a single platform for chat, video meetings, file sharing, and project management across large organizations already using Microsoft 365
Remote & Hybrid Team Collaboration
Enable distributed teams to collaborate in real-time with persistent channels, document co-authoring, and scheduled or ad-hoc video meetings
Company-Wide Webinars & Town Halls
Host large-scale internal events, training sessions, and all-hands meetings with registration, attendee tracking, and interactive Q&A
Regulated Industry Compliance
Meet HIPAA, SOC, and financial compliance requirements with built-in data loss prevention, eDiscovery, information barriers, and audit logging
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