Hubstaff
Time tracking software with productivity insights
About Hubstaff
Hubstaff is a workforce management platform that combines time tracking, productivity monitoring, and automated payroll for distributed and hybrid teams. It captures activity rates, optional screenshots, GPS locations, and project costs across desktop, web, and mobile, then turns that data into timesheets, invoices, and 20+ analytics reports.
Pros & Cons
Pros
- Comprehensive monitoring suite covering time, activity, screenshots, GPS, and apps in one place
- Strong payroll and invoicing automation tied directly to tracked hours
- Reliable desktop and mobile apps with solid offline tracking
- Deep integration library including Jira, Asana, QuickBooks, and Slack
- Granular per-user privacy and tracking settings for mixed teams
Cons
- Screenshots and activity tracking can feel intrusive and hurt morale if poorly communicated
- Per-seat pricing adds up quickly as teams scale, especially on Team and Enterprise tiers
- Idle-time detection can misclassify meetings and reading-heavy work
- Two-seat minimum makes it less attractive for true solo users
- Reporting UI has a learning curve and some users report occasional sync issues
Key Features
Multi-device Time Tracking
Track time across desktop, web, and mobile apps with automatic and manual entry options.
Productivity Monitoring
Activity rates, app and URL tracking, and optional screenshots to measure focus during tracked time.
GPS & Geofencing
Location tracking and geofence-based job sites for field teams and mobile workers.
Project Budgeting
Set project budgets, track spend in real time, and surface profitability insights per client or job.
Automated Payroll & Invoicing
Pay teams automatically via PayPal, Wise, Payoneer, Bitwage, or direct deposit based on tracked hours.
Online Timesheets
Approve weekly timesheets, manage time-off requests, and export to QuickBooks, Gusto, and others.
Workforce Analytics
20+ customizable reports covering productivity, attendance, project costs, and team performance.
Integrations
35+ native integrations including Jira, Asana, Slack, Trello, QuickBooks, Salesforce, and Zapier.
Pricing
- Time tracking
- Timesheets and approvals
- Activity levels
- Limited screenshots
- Limited reports
- 2-seat minimum, billed annually
- Everything in Starter
- 1 integration
- Tasks and project budgets
- Idle time and unlimited screenshots
- Expense tracking
- Per-user settings
- Everything in Grow
- Unlimited integrations
- Auto-discard idle time
- Time-off and holidays
- Scheduling and attendance
- Payments and payroll
- App and URL tracking
- Everything in Team
- VIP support
- Higher API limits
- SSO and locked job sites
- Pay by bank debit
- Unlimited job sites
- Corporate App
Best For
Remote agency time and project budgeting
Agencies bill clients by hours tracked per project and monitor budget burn in real time.
Field service and construction crews
Managers use GPS, geofencing, and the mobile app to verify on-site hours and automate payroll.
BPO and contractor management
Outsourcing firms monitor distributed contractors with activity rates and screenshots tied to invoicing.
Hybrid workforce productivity
Operations teams measure focus time, attendance, and app usage to optimize hybrid schedules.
Similar Tools
Featured In
Best Project Management Tools With Built-In Time Tracking (2026)
Best for remote, hourly, and field teams that need verifiable, monitored time data tied to projects and payroll.
7 Asana Alternatives With Better Native Time Tracking (2026)
Best for distributed and field teams that need deep workforce time visibility, invoicing, and payroll over rich project planning.
Best Time-Tracking Tools for Freelancers Billing Multiple Hourly Rates (2026)
Best for freelancers who subcontract and need bill rate and pay rate tracked on the same time.