Guru CMMS
Modular, download-and-go maintenance management software
About Guru CMMS
Guru CMMS is a computerized maintenance management system from Cedesta Systems, in continuous development since 2001. Built on a modular architecture, it lets organizations manage assets, work orders, preventive maintenance, inventory, and purchasing by adding or removing components as needs change. It is available for direct download with a free console and add-ins, and supports both standalone and client/server configurations.
Pros & Cons
Pros
- Transparent, no-sales-call model with free direct downloads to evaluate before buying
- Perpetual licensing with no mandatory monthly subscription
- Modular add-ins let you pay only for the functionality you need
- Over two decades of continuous development and customer support
- Free email support for all users, including non-paying ones
- Works standalone or networked client/server with multi-site capability
Cons
- Windows desktop software rather than a modern browser-based SaaS
- Dated, icon-based interface compared to newer cloud CMMS tools
- Per-add-in and per-user licensing can add up for larger teams
- Limited mobile and remote access beyond the Remote Request app
- Small vendor with a niche footprint and modest third-party review presence
Key Features
Modular Add-In Architecture
Add or remove components like Inventory, Maintenance, and Purchasing managers so the system adapts to your operational needs instead of forcing rigid workflows.
Maintenance Manager
Plan, schedule, and track preventive and corrective maintenance work orders across your equipment and assets.
Equipment & Asset Management
Maintain a complete register of equipment and assets, included free with the core Guru Console.
Inventory Manager
Track parts and stock levels tied to maintenance activities to keep critical spares on hand.
Purchasing Manager
Manage purchase orders and procurement workflows connected to inventory and maintenance.
Remote Request Application
Let non-licensed users submit work orders remotely through a standalone request app.
Security & Multi-Site Model
Assign individuals to specific sites with granular security levels, with multi-site capability built in.
Built-In Messaging & Alerts
A messaging system handles user-invoked reminders and system-invoked alerts, with optional eNotify and SysAgent automation add-ins.
Data Logging & Backup Tools
Complete event logging with analysis tools plus backup, restore, repair, and export functions.
Flexible Deployment
Run standalone or client/server with UNC network path support for single- and multi-user configurations.
Pricing
- Guru Console
- Welcome, Access Editor, Contact Manager and Equipment Manager add-ins
- No usage restrictions or time limits
- Free upgrades for these components
- Direct download from the site
- One user license (perpetual)
- Unlocks licensed components
- Required for any registered add-in to run
- License emailed on purchase
- Free email support
- One user license
- Choice of one registered add-in (Inventory, Maintenance, or Purchasing Manager)
- 30 days free telephone support
- One year of free upgrades
- Personal download portal
- Unlimited users and machines
- Registered add-ins purchased separately ($825 each)
- Extended phone support $2,900/yr US
- Additional upgrade years $350 per add-in
- Best for large multi-workstation deployments
Best For
Small manufacturers
Plant maintenance teams that want preventive maintenance scheduling and work orders without recurring subscription fees.
Facilities maintenance
Building and facility operators tracking equipment, assets, and maintenance history across one or more sites.
Budget-conscious operations
Organizations that prefer a one-time perpetual license and want to start free, then add modules as they grow.
Spare-parts inventory control
Teams pairing the Inventory and Purchasing managers to keep critical maintenance parts stocked and reorder on time.
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