Studio Pro
Dance studio management software with recital planning, tuition billing, and a parent portal app
About Studio Pro
Studio Pro (formerly DanceStudio-Pro) is studio management software built for dance studios, also used by cheer gyms, gymnastics academies, and theatre programs. It covers online class registration with waitlists and multi-child family sign-up, tuition auto-pay through its Stripe-powered merchant services, recital planning with the Recital Wizard, costume management with Robo-Sizer, ticket sales, and a Parent Portal app. Every plan is a flat monthly fee with unlimited students and classes.
Pros & Cons
Pros
- Flat monthly pricing with unlimited students and classes, so cost doesn't rise as enrollment grows
- Recital tooling is unusually deep: Recital Wizard lineups, quick-change warnings, Robo-Sizer costume sizing, and assigned-seat ticketing in one system
- Recital planning, costume management, ticketing, and the Parent Portal app are included even on the $49 Essentials plan
- Family-friendly registration with multi-child sign-up, sibling discounts, age and capacity limits, and priority waitlists
- Free student data import from a spreadsheet and support by phone, chat, and email
- Capterra reviewers rate it 4.5/5 and call out easy attendance tracking and mobile admin
Cons
- Two-way texting, the SMS inbox, and lead management require the $165 Elite plan, and two-way SMS is limited to the US and Canada
- Studio Chat and per-user staff permissions aren't available on Essentials
- Reviewers say the interface takes time to learn and the feature set is large
- Some users find billing statements confusing to read
- Payment processing runs through Studio Pro Merchant Services, with call and texting fees on top of the subscription
Key Features
Online Registration & Enrollment
Families register and pay through one shareable link, can enroll multiple children in different classes at once, and classes can be limited by age and capacity with automated multi-student discounts and registration fees.
Class Waitlists
Setting a class maximum enables an automatic waitlist, with options to hide the waitlist from parents and stop new registrations so waitlisted students get priority when spots open.
Tuition & Family Billing
Auto-Pay for tuition and balances, non-tuition fees, retries for failed transactions, punch cards and prepaid passes, and automated open-balance notices, processed through Studio Pro Merchant Services (powered by Stripe).
Recital Wizard
Builds the recital lineup by assigning classes and individual students to performances, generates a shareable recital playbook with stage flows and Quick Change Warnings, and assigns stage and act managers.
Costume Console & Robo-Sizer
Assigns and tracks costumes per class or act with vendor, item number, and images, stores student measurements, recommends sizes from popular costume vendors, and handles costume sales, orders, labels, and distribution.
Recital Ticketing
Sells event tickets online or in the Portal App with custom limits, convenience fees, tiered pricing, seating maps, printable tickets with ad space, and QR-code scanning at the door.
Parent Portal App
Free mobile app where parents register students, check class schedules, manage payments and account history, buy tickets, and receive studio updates and push notifications.
Robo-Mailer, Robo-Texter & Studio Chat
Scheduled emails and one-way texts to specific classes or groups, automated reminders for balances and teacher classes, and in-app group chat by class or act (Studio Chat on Premier and Elite).
Studio Manager & Class Manager Apps
Mobile apps for owners and teachers to take attendance, view student records, run point-of-sale, and message families from anywhere.
Lead Center & 2-Way Texting (Elite)
Lead capture, trial-to-enrollment automation, a centralized SMS inbox, and two-way texting from a dedicated studio phone number with 3,000 texts per month included.
Pricing
- Unlimited students and classes
- Class scheduling & registration
- Tuition management & payment processing
- Point-of-sale
- Email, call, and one-way text
- Parent Portal app & Class Manager app
- Recital planning & costume management
- Ticket sales
- Everything in Essentials
- Studio Chat in-app 2-way messaging
- Individual user permissions
- Zapier integration (requires Zapier account)
- Everything in Premier
- Lead capture & management
- Trial-to-enrollment automation
- 2-way texting with leads & families (US and Canada)
- 3,000 texts included per month ($0.02 per extra text)
- Centralized SMS inbox
- Dedicated studio phone number
Best For
Running the annual recital
Dance studios build show lineups, flag quick costume changes, size and order costumes with Robo-Sizer, and sell assigned-seat tickets scanned by QR code at the door.
Season enrollment for families
Parents enroll several children in different classes through one link or the Parent Portal app, with sibling discounts, age limits, and waitlists handled automatically.
Automated tuition collection
Studios put families on Auto-Pay, retry failed payments, sell punch cards, and send automated open-balance notices instead of chasing payments by hand.
Parent and staff communication
Owners send scheduled emails and texts to specific classes or acts, run group chats in Studio Chat, and remind teachers of their classes automatically.
Converting trial students
Elite-plan studios capture leads, automate trial-to-enrollment follow-ups, and text prospective families from a dedicated studio number.
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