Xoyondo

Schedule meetings faster with free group polls — no registration required

Forms & Surveys Calendar & Scheduling xoyondo.com

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Founded

2014

Starting Price

About Xoyondo

Xoyondo is a lightweight web app for finding a date that works for a group. You create a meeting poll with several candidate dates and times, share a link, and participants mark their availability so the best slot becomes obvious. Alongside date polls it also handles opinion polls, anonymous polls, sign-up sheets and simple message boards, and the core product is free and usable without creating an account.

Pros & Cons

Pros

Genuinely free core product with unlimited polls and unlimited participants — no seat or poll caps on the Standard plan
Participants and creators can use it without signing up, which materially raises response rates for one-off groups
Paid plans are priced per year rather than per month: $29/year Premium undercuts most scheduling-poll competitors' monthly tiers
Covers more than dates — opinion polls, anonymous polls, sign-up sheets and message boards live in the same product
Times are auto-converted to each participant's local time zone
Subscriptions do not auto-renew, so there is no cancellation chase at the end of a term

Cons

No calendar integrations — it does not sync with Google Calendar, Outlook or iCal, so the agreed date has to be entered manually
The free plan shows ads on your polls; removing them requires Premium
No automated reminders or notifications for participants who have not voted yet
Branding and design customisation are locked behind the Business plan at $55/user/year
It is a group-poll tool, not a booking page: there is no individual appointment scheduling, buffer/availability logic or payment collection
Very small operation (indie, founded 2014) with a dated interface compared with better-funded scheduling products
Cloudflare bot protection and a sparse public roadmap make the product feel lightly maintained between infrequent feature releases

Key Features

Meeting date polls

Propose multiple dates, optionally with several time slots per day, and let participants tick the ones that suit them. The availability grid shows a per-date tally so the optimal slot is easy to read off.

No registration required

Polls can be created and shared without an account. The creator keeps a private admin link, and participants only need the poll URL to vote.

Opinion and anonymous polls

Beyond scheduling, Xoyondo supports plain opinion polls for choosing between options and anonymous polls where participants vote without their names being shown.

Sign-up sheets

Create sheets where participants claim slots or items — useful for volunteer shifts, potlucks, parent-teacher slots or office rotas — with individual participant limits per entry.

Message boards

Attach a simple discussion board to a poll so the group can coordinate details in the same place they voted.

Dashboard with archive

A free account collects all your polls in one dashboard with recent-activity notices. Premium adds sorting (by last activity or participant count) and a personal archive for finished polls.

Personal Xoyondo page

Publish your polls on a public personal page at a URL of your choosing, so recurring groups always know where to look.

Request additional participant information

Premium feature that collects extra fields — email address, phone number, notes — from participants at the moment they vote, with full control over which fields are asked for.

File attachments

Premium feature for uploading documents and images to a poll so participants can download agendas, maps or briefs directly from the poll page.

Advanced poll display options

Premium sorting and filtering for large polls — order rows alphabetically or by availability on a chosen date, and show only selected participants.

Custom branding and poll designs

Business feature for replacing the Xoyondo logo with your own and building reusable colour schemes that can be assigned per poll and shared with all connected business users.

Individual email invitations

Business feature for sending invitations and follow-up messages under your own logo and colour scheme, with a subject line and body you write yourself.

Automatic time zone handling

Proposed times are shown to each participant in their own local time zone, which removes the usual back-and-forth on cross-border calls.

User management for teams

Business accounts can add and remove business users from a central place, reassign freed seats, and keep everything on one invoice.

Pricing

Standard

Always free
Easy scheduling and polling
Unlimited polls and participants
Dashboard
Personal Xoyondo page
Meeting, opinion and anonymous polls
Sign-up sheets and message boards
No registration required to create a poll
Ads shown on polls

Premium

$29/year

Everything in Standard
Ad-free polls for you and your participants
Request additional user information
Extended dashboard with sorting and archive
Attach files to polls
Advanced poll displaying options
30-day free trial, no credit card required

Business

$55/user/year

Everything in Premium
Individual branding and poll design
Individual email invitations with your logo
User management with central invoicing
Shared designs across connected business users
30-day free trial, no credit card required

Best For

Finding a date for a team meeting across time zones

Propose five or six candidate slots, send one link, and let each person tick their availability in local time. The tally row identifies the slot with the most attendees without a single scheduling email thread.

Organising a club, class or family event

Because no participant needs an account, Xoyondo works well for groups that are not all on the same software — sports clubs, school parents, extended family — where a sign-up requirement would kill participation.

Running volunteer or shift sign-ups

Use sign-up sheets with per-slot participant limits so people claim shifts, dishes to bring or equipment to supply, and the sheet closes each slot once it is full.

Making a group decision without bias

Anonymous polls let a team pick between options — a venue, a logo, a vendor — without seeing who voted for what, which reduces the anchoring effect of a senior person's vote.

Collecting attendee details alongside RSVPs

On Premium, add custom fields so participants supply an email address, dietary requirement or phone number at the same moment they confirm a date, avoiding a separate follow-up form.

Client-facing scheduling under your own brand

Business accounts replace the Xoyondo logo with your own and send invitations in your colour scheme, so an agency or consultancy can run availability polls with clients without a third-party logo on the page.