Vikunja

The open-source, self-hostable to-do app to organize your life

Task Management Project Management Productivity vikunja.io

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Founded

2018

Starting Price

About Vikunja

Vikunja is an open-source, self-hostable task management application that helps you organize tasks and projects with multiple views including list, kanban, Gantt chart, and table. Built with speed in mind, it offers collaboration features, CalDAV integration, and full data ownership through self-hosting or an affordable managed cloud option.

Pros & Cons

Pros

Fully open-source (AGPLv3) with complete self-hosting capability for maximum data privacy
Extremely fast performance with sub-100ms interactions and no loading spinners
Multiple task views (list, Kanban, Gantt, table) provide flexibility for different workflows
Natural language Quick Add Magic speeds up task creation significantly
Very affordable cloud pricing compared to proprietary alternatives like Todoist or Asana
CalDAV integration allows syncing with existing calendar and productivity tools

Cons

UI design feels somewhat dated compared to polished commercial alternatives
Self-hosted user management requires command-line interaction rather than a web admin panel
No built-in time tracking feature for monitoring task duration
Limited template support for recurring task workflows
Smaller ecosystem and fewer third-party integrations compared to established tools like Todoist or Trello

Key Features

Multiple Task Views

View and manage tasks in list, Kanban board, Gantt chart, or table view to match your preferred workflow

Quick Add Magic

Create tasks with due dates, labels, assignees, and more using natural language input without editing afterwards

Team Collaboration

Share projects with individual users or entire teams, assign tasks, and manage role-based access permissions

Recurring Tasks & Reminders

Set tasks to repeat at custom intervals and receive email reminders when tasks are due

CalDAV Integration

Sync tasks with your existing calendar apps and tools through built-in CalDAV support

Labels & Filters

Organize tasks with colorful labels and create saved filters to quickly find relevant tasks across projects

Hierarchical Projects

Organize tasks into projects and subprojects to keep related work grouped together in a clear structure

Custom Views

Create project-specific or cross-project views, each with its own Kanban board, to switch between contexts easily

File Attachments

Attach files and documents directly to tasks for easy reference and context

Self-Hosted Deployment

Deploy on your own infrastructure with Docker, binary, or package manager for complete data ownership and privacy

Pricing

Self-Hosted

0/month

Unlimited projects and tasks
All features included
Full data ownership
AGPLv3 license
Community support
Self-managed updates and backups

Cloud Personal

€4/month

Unlimited lists and tasks
Unlimited reminders
Unlimited share links
Unlimited filters
10GB attachment storage
Email and community support
Automatic updates and backups
14-day free trial

Cloud Organization

€5/user/month

Everything in Personal
Team management
Per-user billing
Organization-level controls
Priority support
14-day free trial

Best For

Privacy-Focused Personal Task Management

Individuals who want full control over their data can self-host Vikunja to manage personal to-dos, recurring tasks, and reminders without relying on third-party cloud services.

Small Team Project Collaboration

Small teams and startups can use Vikunja's shared projects, task assignments, and Kanban boards to coordinate work without paying per-user fees for commercial project management tools.

Todoist or Trello Replacement

Users migrating from proprietary task managers can adopt Vikunja as a free, open-source alternative that offers similar features like multiple views, labels, and filters.

Self-Hosted Homelab Productivity Suite

Homelab enthusiasts can deploy Vikunja alongside other self-hosted services to build a complete, private productivity stack with CalDAV calendar integration.