Teamwork.com
Project and resource management software designed to help client services teams deliver work profitably
About Teamwork.com
Teamwork.com is a comprehensive project management platform specifically built for agencies and client services teams. It combines project planning, resource scheduling, time tracking, and profitability management in one solution. The platform helps creative teams, agencies, and professional services firms manage client work on-time and on-budget with features like client portals, retainer management, and real-time financial insights.
Pros & Cons
Pros
- Built specifically for client-based work with features like client portals, billable hour tracking, and profitability insights
- Comprehensive resource management with visual scheduling, utilization tracking, and capacity planning
- Real-time financial visibility with budget tracking, profitability reports, and AI-powered forecasting
- Highly customizable workflows with unlimited custom fields (on Grow+), task dependencies, and powerful automation
- User-friendly interface with intuitive navigation, drag-and-drop functionality, and multiple project views
Cons
- Initial setup can be time-consuming for larger teams when configuring custom workflows and permissions
- Performance issues reported when managing 100+ concurrent projects with slower load times
- Limited Kanban functionality compared to specialized tools like Trello
- Mobile app lacks offline access on iOS and desktop app can be clunky when adding tasks to the timer
Key Features
Client Collaboration & Portals
Give clients unlimited free access to projects with customizable permissions. Clients can view progress, approve deliverables, and communicate directly within the platform, eliminating the need for external communication tools.
Resource Scheduling & Management
Visual resource scheduler allows you to allocate team members across projects, view utilization rates, identify capacity gaps, and set billable utilization targets. Drag-and-drop planning makes it easy to optimize team workloads.
Time Tracking & Billing
Built-in time tracking with billable and non-billable hour logging. Set custom rates per user or project, track time against budgets in real-time, and generate invoices directly from logged hours for seamless client billing.
Budgeting & Financial Management
Create financial budgets with dollar amounts, time and materials budgets based on hours or fees, and retainer budgets for ongoing work. Receive notifications when budgets reach thresholds and track costs in real-time.
Profitability Tracking & Forecasting
Real-time profitability reports show revenue vs. costs at project and user levels. AI Forecaster predicts profitability based on historical data, helping you identify revenue leakage and make data-driven decisions before projects go off track.
Project Templates & Workflow Automation
Create reusable project templates with pre-configured tasks, milestones, and dependencies. Automate repetitive workflows with thousands of automation actions per month to streamline client onboarding and project kickoffs.
Visual Project Views
Multiple project views including Kanban boards, Gantt charts, table view, and list view. Task dependencies ensure work flows in the right sequence. Customizable workflows adapt to your team's specific processes.
File Proofing & Approval Workflows
Version control for design files, visual proofing tools for feedback, and approval workflows that keep concepts, files, and client feedback centralized. Perfect for creative teams managing iterative design work.
Pricing
- Up to 5 users
- 100 project limit
- 50 GB storage
- 10 project templates
- Basic task management
- Time tracking
- File sharing
- 2,500 automation actions per month
- Unlimited users
- 300 projects
- 100 GB storage
- 20 project templates
- Intake forms
- Invoicing
- Table view
- 5,000 automation actions per month
- Unlimited users
- 600 projects
- 250 GB storage
- Unlimited custom fields
- Up to 3 dashboards
- Advanced time tracking
- Client billing rates
- Gantt charts & dependencies
- 10,000 automation actions per month
- Unlimited projects
- 500 GB storage
- Unlimited dashboards
- Profitability reporting
- Advanced resource scheduling
- Unlimited financial budgets
- Billable utilization targets
- Retainer management (beta)
- 100,000 automation actions per month
- Everything in Scale
- Single Sign-On (SSO)
- Dedicated infrastructure
- 500 API requests per month
- Advanced security features
- Priority support
- Custom onboarding
- Service Level Agreement (SLA)
Best For
Creative Agency Project Management
Creative agencies use Teamwork.com to manage design projects from concept to delivery. Features like file proofing, approval workflows, client portals, and time tracking help agencies complete creative work on-time and on-budget while maintaining transparent client communication throughout the project lifecycle.
Professional Services Resource Optimization
Consulting firms and professional services teams leverage Teamwork.com's resource scheduling and utilization tracking to maximize billable hours. Visual capacity planning, billable utilization targets, and forecasting tools ensure the right people are assigned to the right projects at the right time.
Retainer & Ongoing Client Management
Agencies managing multiple retainer clients use Teamwork.com to track recurring work, roll over unused budget periods, and maintain profitability across long-term engagements. Retainer management, recurring task templates, and financial reporting provide visibility into ongoing client relationships.
Similar Tools
Notion
The connected workspace for docs, wikis, and projects
Asana
Work management platform that helps teams orchestrate their work
Monday.com
Work OS that powers teams to run projects and workflows with confidence
ClickUp
One app to replace them all - tasks, docs, goals, and more
Vista Social
AI-powered command center for social media management
Akiflow
Time-blocking digital planner & calendar
Featured In
Best Project Management Tools for Creative & Design Teams (2026)
Best for creative agencies and design studios that bill clients for work and need integrated time tracking, profitability reporting, client portals, and retainer management in their PM tool.
Best SaaS Tools for Growing Companies of 11-50 Employees (2026)
Best project management platform for growing agencies and service businesses that need integrated time tracking, budgets, and profitability reporting alongside task management.
7 Best Resource Planning Tools for Professional Services Firms (2026)
Best for agencies and client services teams (10-100 people) that need resource scheduling tightly integrated with project delivery, client collaboration, and profitability tracking in a single platform.
7 Best Trello Alternatives for Visual Project Management (2026)
Best for agencies and client services teams — the only Trello alternative that treats client management, time tracking, and profitability as core features rather than add-ons.
7 Best ClickUp Alternatives for Teams Who Want Simpler Project Management (2026)
Best for agencies and consultancies that need project management connected to time tracking, budgeting, and client billing