Teamup
The only customizable calendar for business
About Teamup
Teamup is a shared group calendar built for teams that need to coordinate schedules, resources, and bookings without everyone having an account. A single master calendar holds color-coded sub-calendars, custom event fields, and 12 views, and each person or group gets a custom access link with one of nine permission levels. Teams use it for job scheduling, room and equipment booking, shift availability, and public event calendars embedded on websites.
Pros & Cons
Pros
- Users get access through custom links, so external collaborators and read-only viewers don't need to create accounts
- Nine permission levels give fine-grained control over who can see or edit each sub-calendar
- Twelve views, including Timeline, Scheduler, and Table, cover both field-crew scheduling and resource booking
- Functional free plan with 5 sub-calendars and 5 users and no time limit
- Calendars embed on any website, which suits public event schedules
- Flat per-calendar pricing rather than per-seat pricing on the lower tiers
Cons
- Mobile apps feel clunkier than the web version and lack some settings
- The interface and configuration options take time to learn for first-time users
- User caps per plan mean growing teams hit tier upgrades or per-user add-on costs
- SSO and multi-calendar administration require an organization account starting at $1,200 per year
- Not a project management tool: no task dependencies, Gantt charts, or workload planning
Key Features
Color-coded sub-calendars
Split one master calendar into sub-calendars for people, rooms, vehicles, or projects, then filter and overlay them to see who is doing what.
12 calendar views
Show the same data as Timeline, Scheduler, Tiles, Table, list, day, week, month, or year views depending on the job.
Nine permission levels
Give each user or group a custom access link, from administrator to read-only to no access, and hide sensitive event details from read-only users.
Custom event fields
Add structured fields with choice options to events so job details, statuses, and categories are captured consistently.
Attachments, comments, and signups
Attach files and images, link maps and external resources, enable time-stamped comments, and let people sign up for events.
Conflict prevention
Configure sub-calendars to block overlapping events, which makes Teamup usable as a room or resource booking system.
Embeds and shareable event pages
Publish a calendar on any website with customizable link parameters, or share a single event as a standalone web page.
iCal feeds and Daily Agenda
Sync inbound iCal feeds (down to 5-minute intervals on higher plans), export feeds to other calendar apps, and email a Daily Agenda to subscribers.
Organization accounts with SSO
Centralized administration, consolidated billing, and single sign-on across multiple master calendars for larger organizations.
Pricing
- 5 sub-calendars
- 5 users
- 1 custom field
- 1 year of historical data
- Email support
- 12 sub-calendars
- 12 users
- 1 custom field
- 2GB storage
- Daily Agenda
- 5-year historical data
- $15 billed monthly
- All Plus features
- 25 sub-calendars
- 25 users (extra users $3/mo each)
- 10 custom fields
- 100GB storage
- 1-hour sync for inbound iCal feeds
- $35 billed monthly
- All Pro features
- 70 sub-calendars (expandable)
- 50 users
- 20 custom fields
- 400GB storage
- 15-min iCal feed sync
- 10-year historical data
- $85 billed monthly
- All Business features
- 150 sub-calendars
- 100 users
- 50 custom fields
- 1000GB storage
- 5-min iCal feed sync
- 15-year historical data
- Call-back support
- $160 billed monthly
- Single sign-on (SSO)
- Scalable user management
- Centralized administration of multiple master calendars
- Consolidated billing
- Contact sales
Best For
Field service and crew scheduling
Assign jobs to crews or technicians on color-coded sub-calendars and use Scheduler or Timeline views to spot gaps and conflicts.
Room, vehicle, and equipment booking
Let staff self-book shared resources while conflict prevention blocks double bookings and admins keep control of existing reservations.
Public event calendars
Publish schools, clubs, venues, or community event schedules on a website with an embed that visitors can filter.
Team availability and leave tracking
Show who is in, out, or on shift across departments without passing spreadsheets or messages around.
Cross-organization coordination
Share selected sub-calendars with clients, contractors, or partner organizations through access links and iCal feeds.
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