Float
Visual resource scheduling and capacity planning for teams that deliver client work
About Float
Float is the world's leading dedicated resource management platform, trusted by teams at Airbnb, Buzzfeed, and Ogilvy. Purpose-built for scheduling and capacity planning, Float gives professional services teams clear, forward-looking visibility into who's working on what, when they're available, and how new projects will impact utilization. The platform's clean visual interface makes it easy to plan work by role and skill, manage availability across time zones, and track time against schedules — all without the complexity of a full PSA suite. As a self-funded, profitable B Corp with a 100% remote team across 16+ countries, Float focuses exclusively on doing resource management exceptionally well.
Pros & Cons
Pros
- Purpose-built for resource management with a clean, intuitive visual interface that teams adopt quickly without extensive training
- Affordable starting price at $7/person/month makes it accessible for small and mid-size professional services teams
- Excellent capacity planning with forward-looking reports that show how new projects will impact team utilization before you commit
- Lightweight and focused — does resource scheduling exceptionally well without the bloat of a full PSA or project management suite
- Strong integration ecosystem with Jira, Asana, Slack, and QuickBooks keeping Float connected to existing workflows
Cons
- Not a full PSA — lacks built-in CRM, invoicing, and comprehensive financial management features that larger firms need
- Limited project management capabilities compared to dedicated PM tools — no task dependencies, Gantt charts, or client portals
- Pricing is per scheduled person, not per user, which can add up for firms managing large contractor or freelancer pools
- Reporting is solid but not as deep as enterprise tools like Kantata or Scoro for complex financial analysis
Key Features
Visual Resource Scheduling
Drag-and-drop scheduling interface showing team capacity, assignments, and availability at a glance with color-coded projects and real-time updates
Capacity Planning
Forward-looking capacity reports showing team utilization, availability gaps, and workload distribution to prevent over-allocation and identify staffing needs
Time Tracking
Built-in time tracking with pre-filled timesheets from scheduled hours, automated submissions, and estimates vs. actuals comparison for project accuracy
Project Budgets & Financials
Track project budgets, margins, and profitability in real time with billable/non-billable hour categorization and financial reporting
Multi-Project Planning
Manage multiple concurrent projects with scenario planning, phase management, and filtering to see how new work impacts existing commitments
Skills & Role Management
Tag team members with skills, roles, departments, and custom attributes to find the right person for each project quickly
Integrations
Connects with Google Calendar, Jira, Asana, Trello, QuickBooks, Outlook, Slack, and Zapier for seamless workflow integration
Reports & Analytics
Utilization reports, project reports, team reports, and custom reporting with exportable data for stakeholder communication
Pricing
- Resource scheduling
- Capacity management
- Project planning
- Calendar integrations
- Unlimited guest access
- Basic reporting
- Slack integration
- API access
- Everything in Starter
- Time tracking
- Estimates vs actuals
- Project budgets
- Advanced reporting
- SSO authentication
- Expanded placeholders
- Priority support
- Everything in Pro
- Dedicated Success Manager
- Custom onboarding
- SLA guarantees
- Advanced security
- Audit logs
- Custom integrations
- Phone support
Best For
Agency Resource Scheduling
Creative and digital agencies use Float to schedule designers, developers, and strategists across client projects, ensuring balanced workloads and preventing burnout while maintaining delivery timelines.
Consulting Capacity Planning
Consulting firms leverage Float's capacity reports to forecast availability weeks and months ahead, enabling proactive hiring decisions and accurate project scoping based on real team capacity.
Professional Services Time Tracking
Services teams use Float's pre-filled timesheets and estimates vs. actuals tracking to monitor project health, improve estimation accuracy, and ensure billable hours are captured without manual data entry.
Similar Tools
PDware
Enterprise resource planning and portfolio management software
Gain
Social media approval and collaboration platform for agencies
Agorapulse
Social media management with powerful approval workflows and team collaboration
HeyOrca
Social media management built for agencies with seamless client approval workflows
ContentStudio
All-in-one social media management with AI-powered content creation and approval workflows
Kantata
Purpose-built professional services automation with AI-powered resource management and project delivery
Featured In
7 Best Resource Planning Tools for Professional Services Firms (2026)
Best focused resource scheduling tool for professional services teams (10-200 people) that want clear capacity visibility and clean scheduling without replacing their existing project management and accounting stack.
Project Management Tools With Resource Capacity Planning (2026)
Best dedicated resource planner to complement your existing PM tool — Float's scheduling depth, tentative bookings, and capacity forecasting go beyond what any all-in-one PM platform offers.
Project Management Tools With the Best Workload Visualization (2026)
Best dedicated workload visualization tool — when capacity planning is your primary challenge, Float's focused approach outperforms generalist PM tools with workload features added on.
Best Resource Management Tools for SaaS Engineering Teams (2026)
Best for SaaS engineering teams who prioritize adoption and day-to-day clarity over deep long-range forecasting.
Best Resource Capacity Planning Tools for Project Management Offices (2026)
Best for smaller PMOs and agency resource coordinators whose pain is scheduling and over-allocation, not portfolio governance.