Wiplist
All your projects in one unified platform
About Wiplist
Wiplist is a project management and job-tracking platform from Australian company Wiplist Pty Ltd, built for agencies, design studios, and engineering consultancies. It combines Gantt and Kanban planning, timesheets, resource scheduling, quoting and invoicing, cost tracking, and custom reporting in one workspace, so teams can see time, budget, and delivery for every project together.
Pros & Cons
Pros
- Combines project planning, timesheets, resource scheduling, quoting, and invoicing in one tool, so smaller studios can drop several separate apps
- Real-time updates across tasks, schedules, and budgets keep teams aligned without manual refreshes
- Custom reports cover time, cost, projects, and people together rather than fixed report templates
- Reviewers consistently praise responsive, hands-on customer support
- Prices listed in USD, AUD, and GBP, with on-premise or private cloud available on the Custom plan
Cons
- At $30 to $45 per user per month it costs more than many general project management tools
- Reviewers describe an unusual interface with a learning curve and limited self-serve guides
- Revenue, expense tracking, and project analytics require the higher Business plan
- Guided onboarding costs extra ($1,200 Assisted or $3,000 Expert in USD)
- Small integration catalogue compared to larger platforms; accounting sync centres on MYOB
Key Features
Gantt charts
Customisable Gantt view showing tasks, stages, and dependencies over time for planning and rescheduling project work.
Kanban project boards
Drag-and-drop boards that show projects moving through each stage of your workflow.
Time calendar and timesheets
Log time in a calendar or board-style view, drag entries to adjust them, and review gaps across days and weeks.
Resource scheduling
Schedule people against projects with visibility into availability and capacity, plus alerts when projects run over allocated time.
Quoting and invoicing
Build quotes and invoices with detailed line items, variations, approvals, price lists, and templates.
Cost and expense tracking
Record costs and expenses directly against projects so budget data stays current without manual reconciliation.
Project analytics
Real-time analytics that combine time and cost data to show progress, budget use, and resource utilisation.
Custom reports and dashboards
Report across time, cost, projects, and people with your own groupings, and build personalised dashboards per role.
In-project messaging and file sharing
Discuss work, upload assets, and share files inside each project, with notifications and shareable links for external stakeholders.
Integrations and API
Connects with MYOB, PayPal, SharePoint, Google Drive, and Dropbox, and exposes a documented developer API.
Pricing
- Time tracking
- Resource scheduling
- Project workflows
- Team collaboration
- AI agent and human support
- Everything in Teams
- Revenue and expenses
- Project analytics
- Custom reports
- Priority support
- Custom configuration
- Bespoke integrations
- On-premise or private cloud
- Cloud-to-cloud backup
Best For
Design and creative studios
Track jobs from quote to invoice, log designer time against budgets, and see studio-wide capacity in one place.
Engineering and technical consultancies
Manage project timesheets, costs, and utilisation for billable engineering work with real-time budget visibility.
Marketing agencies
Run job trafficking, assign tasks across clients, and report on profitability per project and client.
Small businesses doing their own bookwork
Use quote templates, price lists, and invoicing tied to project time to reduce work handed to a bookkeeper.
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