Qvamp
Event software for venues, hotels, and suppliers, from enquiry to reporting
About Qvamp
Qvamp is a Czech event sales and operations platform for event venues, hotels, multipurpose halls, and event suppliers. It combines an event CRM with electronic quotes, e-signed contracts, event timelines, a client portal, and reporting. It also runs the Qvamp Booking Portal, a commission-free marketplace where organizers find venues and suppliers and send enquiries directly.
Pros & Cons
Pros
- Built specifically for event venues and suppliers, covering enquiry, quote, contract, preparation, and reporting in one system
- Booking portal charges no commission on events; partners pay a fixed fee instead
- Client portal and phone e-signatures cut back-and-forth email with clients
- Assisted onboarding with data migration and human support on weekdays
- Transparent flat monthly pricing with a 14-day free trial and no card required
- Data hosted in a Prague data center with a GDPR-focused design
Cons
- Focused on the Czech and Central European market; the main software site and pricing are in Czech
- Starter caps you at 50 events per year, 2 venues, and 10 users
- BEO printing, unlimited e-contracts, and the enquiry API require the Pro plan
- Small vendor with few independent reviews
- Support hours are limited to Monday to Friday, 9:00 to 17:00 CET
Key Features
Event CRM and pipeline
Captures enquiries from web forms, social, email, and phone into one pipeline from lead to closed deal, with customer records, activity tracking, tags, and auto follow-ups.
Electronic quotes
Builds price quotes with variants from saved items and packages, and lets you copy previous quotes and events instead of starting from a spreadsheet.
E-contracts and signatures
Sends electronic contracts that clients sign from their phone, plus electronic forms.
Event timeline and tasks
Plans each event with a run-of-show timeline, activities, task assignments, staff management, a calendar, and inventory tracking.
Client portal
Gives each client a 24/7 view of preparation status, documents, quotes, payments, and the event schedule.
BEO export
Prints banquet event orders for the operations team (Pro plan).
Finance and invoicing
Tracks event finances and payments, supports payment schedules, and issues invoices.
Reporting
Shows revenue, conversion, and venue performance data in real time, with multi-level reporting on the Network plan.
Booking portal and enquiry API
Lists venues and suppliers in the Qvamp catalog, routes portal enquiries into the CRM, and offers an API for enquiries on the Pro plan.
Pricing
- 1,150 CZK/month billed monthly; 1,054 CZK/month billed annually (ex. VAT)
- Up to 50 events per year
- 2 venues, up to 10 users
- Full pipeline and CRM
- Electronic quotes, limited e-contracts, e-signatures
- Event timeline and client portal
- 1 hour online onboarding
- 2,450 CZK/month billed monthly; 2,246 CZK/month billed annually (ex. VAT)
- Unlimited venues, events, and users
- Everything in Starter
- Interactive sales scenarios and SalesBook
- Unlimited e-contracts
- BEO printing and API for enquiries
- 4 hours onboarding (on-site with annual billing)
- For hotel chains and multi-venue complexes
- Unlimited venues
- Dedicated success manager
- Multi-level reporting
- Whole-team training and SLA support
Best For
Event venue sales
Wedding venues, conference spaces, and chateaus capture every enquiry, send variant quotes, and get contracts signed in minutes.
Hotel and resort events
Conference hotels and wedding resorts manage event bookings, banquet event orders, and client communication alongside their PMS.
Event supplier operations
Caterers, AV providers, and entertainment agencies manage enquiries, quotes, staff, and inventory per event.
Multipurpose halls and arenas
Sports arenas and large venues coordinate many events with timelines, tasks, and real-time reporting.
Finding venues and suppliers
Event organizers search the Qvamp Booking Portal by location, capacity, and services, then compare direct quotes in one place.
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