Checklist.com

Simple yet powerful checklists for life and work

Task Management Productivity Business Process Management www.checklist.com

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Founded

2010

Starting Price

About Checklist.com

Checklist.com is a web and mobile checklist app that turns recurring processes into reusable, shareable checklists. It combines a large template library with task assignment, due dates, reminders and smart dashboards, so the same tool covers personal routines like travel packing and business workflows like employee onboarding, audits and standard operating procedures. Built by Checklist.com B.V. in the Netherlands, it runs in the browser and on iOS and Android with cloud sync.

Pros & Cons

Pros

Generous free tier: unlimited checklists, unlimited subtasks and unlimited guest sharing without paying
Pro at $5.95/user/month undercuts most process and SOP tools, which typically start around $10-15/user/month
Large ready-made template library covers both business processes and personal lists, so you rarely start from a blank page
One tool spans personal routines and team SOPs instead of forcing separate apps for each
Genuine mobile apps for iOS and Android with offline support and sync, not just a mobile web wrapper
Long-running independent product (Checklist.com B.V., operating since 2010) rather than a short-lived launch

Cons

Automations are heavily capped: 1 per checklist on Free and Pro, only 5 per checklist on Enterprise
API access is gated behind Enterprise, so no programmatic integration on Free or Pro
No native desktop apps for Mac or Windows and no offline use outside the mobile apps
Storage limits are low for an attachment-heavy workflow (1 GB Free, 10 GB Pro, 20 GB Enterprise)
Lacks the conditional logic, branching and deep integrations of dedicated process tools like Process Street
Small vendor with limited third-party review coverage, so independent validation of support and roadmap is thin

Key Features

Reusable checklist templates

Start from a library of ready-made templates across business, personal, travel, home, event, finance and family categories, or save any checklist as a reusable template so recurring work never starts from scratch.

Workflows and SOPs

Turn recurring procedures into standard operating checklists via the Checklist Framework, so every run of a process follows the same documented steps.

Smart dashboards

Configurable smart lists such as Today, Priority, Due and Expired surface what needs attention without manually filtering checklists.

Team collaboration and task assignment

Share checklists with teammates or guests, assign individual tasks to people, and control access with user roles on paid plans.

Due dates and repeat reminders

Set due dates and recurring or 'power' reminders so time-sensitive steps are not missed; scheduled automations can regenerate checklists on a cadence.

Subtasks, notes, priorities and attachments

Break tasks into unlimited subtasks and enrich them with notes, high/medium/low priorities, and file or image attachments.

Projects and folders

Group related checklists into projects and organise them in folders, with a checklist archive to keep completed work out of the active view.

Unlimited guest sharing

Share checklists with people outside your account, including emailing checklists to clients on the Pro plan, without paying per collaborator.

Cross-device apps with sync

Web, iOS and Android apps stay in sync automatically, with offline support on mobile.

Custom checklist fields and forms

Manage checklist fields to capture structured data during a run, plus a Forms feature for collecting input into checklists.

Pricing

Free

$0/month

Web, Android and iOS apps
Unlimited checklists and subtasks
Unlimited guest sharing
Notes, priority and attachments
Reminders and multiple views
1 automation per checklist
1 GB storage
Support via community forum

Pro

$5.95/user/month

Everything in Free
Private templates
Scheduled automations
Configurable dashboard
Folders and checklist archive
User roles and task assignment
Power reminders
Email checklists to clients
Manage checklist fields
10 GB storage
Support via chat and email

Enterprise

Custom

Everything in Pro
50+ users
Audit trail
API access
Discussion boards
5 automations per checklist
20 GB storage
Phone support
Optional 1-on-1 training

Best For

Standard operating procedures for small teams

Document recurring operational procedures as checklists so every team member follows identical steps, with the Checklist Framework guiding how to structure SOP packs.

Employee and client onboarding

Run a repeatable onboarding template per new hire or client, assigning individual steps to HR, IT and managers with due dates and reminders.

Audits, compliance and quality checks

Use fixed checklists with attachments and, on Enterprise, an audit trail to evidence that inspections and quality checks were actually completed.

Project and campaign execution

Break projects, product launches or marketing campaigns into ordered tasks with priorities, then track progress through Today, Priority and Due dashboards.