Capsule CRM
CRM made simple for small businesses
Founded
2009
Starting Price
$0
Category
Sales & CRM
Last updated February 9, 2026
About Capsule CRM
Capsule CRM is a streamlined customer relationship management platform designed for small and mid-sized businesses. It offers clean contact management, visual sales pipelines, task tracking, and lightweight project management � all in one intuitive interface without the complexity of enterprise CRM systems.
Pros & Cons
Pros
- Exceptionally clean and intuitive interface with minimal learning curve
- Generous free tier for solo entrepreneurs and startups
- Strong native integrations with Google Workspace, Xero, and Mailchimp
- Built-in post-sale project management boards
- Transparent, predictable pricing with no onboarding fees
Key Features
Contact Management
Unified 360-degree contact profiles with custom fields, tags, and data import with duplicate handling
Sales Pipeline
Visual Kanban-style boards for tracking opportunities through customizable milestones and stages
Workflow Automations
Automated task sequences (Tracks) to standardize follow-ups and onboarding processes
Project Management
Built-in post-sale project boards to manage delivery and client work after closing deals
Reporting & Dashboards
Pipeline forecasts, activity reports, conversion rate analysis, and sales dashboards
Email Integration
Gmail and Outlook add-ins, shared mailbox support, and AI-powered email composer
Contact Enrichment
Automatic company and contact data enrichment to fill in missing profile details
Pricing
Free
$0
- Up to 250 contacts
- 2 users
- 1 sales pipeline
- 1 project board
- Activity log & contact history
Best For
Small Sales Teams
Track leads, opportunities, and pipeline stages with a visual Kanban board that's easy to adopt without training
Consulting Firms
Manage client relationships and post-sale delivery using combined CRM and project management boards
SaaS Startups
Track subscription tiers, monitor deal progression, and automate follow-up sequences as the team scales
Digital Agencies
Centralize client contacts, sales pipelines, and project boards to maintain visibility across accounts
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Featured In
#7
Best CRM for Sales Teams That Actually Close Deals (2026)
Best for consultants and relationship-driven B2B sales teams who value simplicity and contact management over automation and AI, and whose deals close through trust and consistency rather than volume and velocity.
#7
Best SaaS Tools for Small Teams of 2-10 People (2026)
Best lightweight CRM for small teams who need organized contact management and a simple sales pipeline without the complexity and cost of full-featured CRM platforms.
