Cafca Software
Modular cloud ERP built for installation businesses
Founded
1999
Starting Price
€50
Category
Manufacturing & ERP
Last updated August 20, 2026
About Cafca Software
Cafca Software is a Belgian SaaS ERP designed specifically for installation companies — HVAC, plumbing, electrical, security, and roofing contractors with up to 50 employees. It covers the full job cycle across six subscription modules: quoting and invoicing, work-order planning with a technician app, purchasing, service and maintenance management, time tracking, and inventory. With over 26 years in the installation sector, it integrates with wholesalers, banks, and accounting packages, and supports Peppol e-invoicing.
Pros & Cons
Pros
- Purpose-built for installation trades (HVAC, plumbing, electrical, security, roofing) rather than generic construction software
- Modular pricing lets small firms start with one module at €25–€50/month and expand step by step
- Subscription includes helpdesk support, cloud hosting, backups, and regular updates at no extra cost
- Deep local integrations: sector wholesalers, banks, accounting packages, and Peppol e-invoicing for Belgian compliance
- 26+ years of sector experience and recognized Flemish training provider (30% KMO Portefeuille subsidy on training)
Key Features
Projects module (quotes and invoicing)
Create quotes, send Peppol-compliant sales invoices, track projects, and run post-calculation to compare estimated versus actual costs
Work-order planning and technician app
Plan jobs in a scheduling calendar and dispatch digital work orders to technicians via a mobile app for Android and iOS, including photos, attachments, and signatures
Service and maintenance management
Manage installations, recurring maintenance contracts, inspection certificates, and refrigerant bookkeeping for HVAC compliance
Time tracking with vehicle telematics
Register hours in the vehicle or through the Webuur app, follow teams live, track vehicles, and generate monthly overviews of hours and mobility allowances
Purchasing and material planning
Process purchase invoices via Peppol and plan material orders against upcoming jobs
Inventory management
Track stock across the warehouse and service vehicles and manage reorders
Wholesaler, bank, and accounting integrations
Pricing
Projects (base module)
€50/month
- Quotes
- Sales invoices (Peppol)
- Project overview
- Wholesaler, bank & accounting integrations
- Post-calculation
Best For
HVAC and plumbing contractors
Manage quotes, work orders, maintenance contracts, and refrigerant bookkeeping in one system built around installation workflows
Electrical and security installers
Plan technicians, dispatch digital work orders with certificates, and invoice completed jobs directly via Peppol
Field service scheduling
Use the planning calendar and technician app to coordinate crews, capture photos and signatures on site, and eliminate paper work orders
Job costing and post-calculation
Compare quoted versus actual material and labor costs per project to protect margins
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