WaitlistPlus
Long-term waiting list software for childcare centers, schools, and clinics
Founded
2011
Starting Price
$15
Category
Healthcare & Medical
Last updated September 21, 2026
About WaitlistPlus
WaitlistPlus is cloud-based waiting list software that lets organizations collect applications, rank and prioritize people on a list, and move them through an enrollment pipeline. It started in 2011 as DaycareWaitlist.com and now serves childcare centers, schools, medical offices, and any business managing a long-term waitlist. A self-service customer portal, automated reminder emails, and custom statuses handle most of the day-to-day list upkeep.
Pros & Cons
Pros
- Purpose-built for long-term waitlists rather than same-day queue management, so priority rules, date ranges, and age brackets are first-class
- Entry-level plan starts at $15/mo billed yearly, well below general-purpose enrollment or childcare management suites
- Self-service portal cuts inbound phone and email volume by letting families check their own position and remove themselves
- Age-based auto-promotion moves children between lists without staff intervention, which matters for multi-room daycare centers
- Pro plan includes a signed BAA, so medical offices can use it under HIPAA
Key Features
Waiting lists
Create unlimited lists based on age, a date range, or no criteria at all. Default ranking is by date added, with manual drag-and-drop reordering and priority rules that push specific applicants to the front.
Customer portal
A branded self-service portal where people add themselves to a list, check their current position and status, and remove themselves. Supports collecting payment during signup.
Automated email reminders
Send periodic reminder emails on a schedule so entries stay current. You control the email content and how much of the waitlist data each recipient can see.
Custom statuses and pipeline
Define your own statuses such as Contacted, Tour Scheduled, Offer Sent, and Enrolled, then bulk-update multiple records to keep the enrollment pipeline accurate.
Family management
Group children under a shared family record so siblings, parent contact details, and notes stay linked instead of being duplicated across separate list entries.
Age-based auto-promotion
For childcare and school use, birthdates place each child on the correct list and children move to the next list automatically as they age up.
Pricing
Starter
$15/month
- Billed yearly; $18/mo if paid monthly
- Includes 50 people on your list
- Extra capacity $5/mo per 100 people ($6 monthly)
- Up to 3 admin users
- Custom fields and priorities
Best For
Childcare and daycare enrollment
Keep a centralized waitlist per room, auto-move children to the next age list as they grow, and email batches of families when a spot opens.
School admissions waitlists
Build lists from start and end date ranges so applicants land in the right grade automatically, and track family information alongside each student.
Medical practice patient waitlists
Hold prospective patients in a prioritized list to keep a practice at capacity, with a signed BAA available on the Pro plan.
Any capacity-constrained program
Churches, clubs, and service businesses with more demand than slots can collect signups through a branded portal and work the list in order.
