Todoist
Organize your work and life with the world's #1 task manager
About Todoist
Todoist is a powerful yet intuitive task management app used by over 45 million people to organize work and personal projects. It offers natural language task input, cross-platform sync, smart scheduling with AI, and integrations with 100+ apps including Google Calendar and Slack.
Pros & Cons
Pros
- Exceptionally clean and intuitive user interface
- Natural language Quick Add makes task creation effortless
- Flawless cross-platform sync across all major devices
- AI-powered smart scheduling for overdue items
- Robust integration ecosystem with 100+ apps
- Strong mobile apps with offline support
- Generous free tier suitable for personal use
Cons
- Not a full project management tool — lacks Gantt charts and time tracking
- Reminders and advanced features locked behind paid plans
- Limited UI customization options
- Free plan restrictive with only 5 active projects
- No built-in time tracking
- AI features require Pro or Business subscription
Key Features
Natural Language Quick Add
Create tasks using natural language input that automatically parses dates, priorities, and labels
Cross-Platform Sync
Seamless real-time sync across iOS, Android, macOS, Windows, Linux, and web browsers
AI Assistant
Smart task suggestions, automated scheduling, and AI-powered rescheduling for overdue tasks
Recurring Tasks
Set up repeating tasks with flexible scheduling patterns using natural language
Labels & Filters
Organize tasks with custom labels and create advanced filters for personalized views
Board & Calendar Views
Visualize projects as Kanban boards or calendar layouts for better planning
Team Workspaces
Shared workspaces with team collaboration, shared templates, and project insights
Reminders
Time-based and location-based reminders to never miss a deadline
Integrations
Connect with Google Calendar, Slack, Zapier, and 100+ other apps
Productivity Reports
Track task completion trends and visualize productivity with karma points and streaks
Pricing
- 5 active projects
- 5 collaborators per project
- Basic labels and filters
- Recurring tasks
- Cross-platform sync
- 300 active projects
- 25 collaborators per project
- AI Assistant
- Reminders
- File attachments
- Advanced filters
- Productivity reports
- Everything in Pro
- 500 active projects
- 50 collaborators per project
- Team workspaces
- Shared templates
- Project insights
- Priority support
Best For
Personal Task Management
Organize daily to-dos, shopping lists, and personal goals with recurring tasks and priority levels
Freelancer Project Tracking
Manage multiple client projects with labels, filters, and deadline tracking across devices
Team Task Coordination
Assign tasks to team members, share projects, and track progress with team workspaces
Student Academic Planning
Track assignments, exam schedules, and study plans with due dates and calendar integration
Cross-Platform GTD Workflow
Implement Getting Things Done methodology with labels as contexts and natural language capture
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Featured In
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Best free-friendly option for ADHD — fastest capture, lowest learning curve, and gamification that actually motivates without triggering guilt.
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Best natural language task input overall — the most reliable parser for capturing tasks exactly as you think them, with clean task management at an affordable price.