Reflex Workplaces
Desk and flex-space booking for hybrid offices, inside Microsoft Teams and Outlook
About Reflex Workplaces
Reflex Workplaces is a cloud desk booking system from Reflex Online, a Dutch workplace software vendor in Culemborg that has built reservation software since 2000. Employees reserve desks, flex spots, parking spaces, and other office resources from the browser, an iOS or Android app, or directly inside Microsoft Teams and Outlook, using 2D and 3D floor plans. Facility managers get occupancy and no-show reporting, and the product sits in one environment with Reflex's meeting room, visitor registration, and appointment modules.
Pros & Cons
Pros
- Booking runs inside Microsoft Teams and Outlook, so employees don't need to adopt another app
- Covers desks, parking, bikes, and meeting rooms in one reservation system
- Combines with Reflex RoomManager, Visitor, and Appointment modules in a single admin environment
- ISO 27001 certified with data hosted in the Netherlands, which suits EU public sector and regulated buyers
- Long-established vendor with more than two decades in reservation software and a reported 99.97% uptime
Cons
- No public pricing; you need to request a quote
- Website and support are primarily Dutch and focused on the Benelux market
- Few independent user reviews on G2 or Capterra to validate the product
- Smaller vendor with a narrower integration ecosystem than global workplace platforms
Key Features
Desk and flex-space reservations
Employees find and book an available desk or flex spot in a few clicks, so the office never holds more people than it has workplaces.
Microsoft Teams and Outlook app
A Microsoft 365 app lets staff book desks without leaving Teams or Outlook and without a separate login screen.
iOS, Android, and browser access
Bookings work from native mobile apps or any browser via a URL, so hybrid workers can reserve from home the evening before.
2D and 3D floor plans
Interactive floor plans show which desks are free and let employees reserve directly from the map.
QR code check-in
Employees check in at their desk with a QR code, which feeds no-show tracking and frees up unused reservations.
Colleague finder
Staff can see where colleagues are sitting in the building on a given day to plan office days together.
Parking and other bookable resources
Add parking spaces, shared bikes, public transport cards, or meeting rooms as reservable objects alongside desks.
Occupancy and no-show reporting
Dashboards and reports cover occupancy rates, no-shows, and reservation patterns to support decisions about office capacity and layout.
Single sign-on
Automatic login through Microsoft 365 or Google Workspace accounts.
ISO 27001 and GDPR-compliant hosting
Reflex Online is ISO 27001 certified and keeps customer data in the Netherlands.
Pricing
- Desk, flex-space, and parking reservations
- Microsoft Teams and Outlook app
- iOS and Android apps plus browser access
- 2D and 3D floor plans
- QR code check-in
- Occupancy and no-show reporting
- SSO with Microsoft 365 or Google Workspace
- Free online demo before purchase
Best For
Hybrid office desk sharing
Organizations with fewer desks than employees let staff reserve a workplace ahead of their office days and avoid overcrowding.
Parking space allocation
Facility teams manage limited parking by making spots bookable alongside desks.
Office space planning
Facility and real estate managers use occupancy and no-show reports to right-size floor space and locations.
Microsoft 365 workplaces
Companies standardized on Teams and Outlook add desk booking to tools employees already use daily.
Dutch government and education
Municipalities, schools, and universities book desks and study spaces with a Dutch-hosted, ISO 27001 certified system.
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Ready to try Reflex Workplaces?
Start using Reflex Workplaces today and boost your productivity.
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