AskCody
The Meeting Management Platform for Microsoft 365
About AskCody
AskCody is a meeting management platform built natively on Microsoft Exchange and Microsoft 365. Rooms, catering, AV, desks and visitors are booked from Outlook, and when a meeting moves or is canceled, the services and teams attached to it update automatically. It targets law firms, banks, accounting firms and corporate offices with 500 to 5,000 people and 50 to 500 meeting rooms.
Pros & Cons
Pros
- Native to Exchange: the room calendar is the single source of truth, with no separate database to sync
- Services such as catering, AV and room setup automatically follow a meeting when it is moved or canceled
- Covers rooms, desks, catering, facilities and visitors in one platform with all features included from the first license
- Reviewers on G2 (4.5/5) praise its ease of use and seamless Outlook integration
- ISAE 3000 Type 2 GDPR assurance report, suited to regulated industries such as legal and finance
Cons
- Starts at $5,149/year with mandatory paid onboarding, so it is out of reach for small offices
- Only works with Microsoft 365 and Exchange; no Google Workspace support
- Some reviewers report slow resolution of support tickets
- Reviewers mention limitations when booking recurring meetings
- No self-serve signup or free trial; pricing beyond the base fee requires talking to sales
Key Features
Meeting Room Booking
Book rooms from Outlook with modern add-ins, see availability, and release no-show rooms back to the pool.
Meeting Catering
Order catering on the meeting invite so the kitchen works from the live booking, with delivery times, deadlines and inventory management.
Facilities Services
Request room setup and AV with the booking, routed to the right vendor or team with all meeting details.
Follow-the-Meeting Intelligence
When a meeting is moved, rescheduled or canceled, attached services and orders follow it automatically while respecting booking policies.
Visitor Management
Pre- and self-registration from the invite, host notifications by SMS and email, document agreements, badge printing and a visitor log.
Maps and Desk Booking
Interactive floor plans for booking desks and rooms, with hot desking and hoteling on mobile and desktop.
Workplace Insights
Reporting on room utilization, booked-but-unused rooms and service costs, with cost center management and Excel export.
Displays and Dashboards
Meeting room displays and dashboards for reception, catering and facilities teams.
Enterprise Administration
Microsoft Entra ID user management, SSO, granular role scoping, audit logs and an API for exporting data to third parties.
Pricing
- All features and modules included
- 5 rooms, 10 workspaces and 1 reception
- Room, desk and visitor management
- Catering and facilities services
- Maps, displays and dashboards
- Reporting and analytics
- SSO and advanced security
- Assisted Onboarding + Basic Support required
- Extra room, workspace and reception licenses
- Volume-based pricing
- Optional Premium Support or Managed Service plans
Best For
Law firm and bank meeting operations
Coordinate client meeting rooms, catering and reception for professional services firms running Microsoft 365.
In-house catering and conference services
Give kitchens and conference teams delivery lists driven by live bookings instead of emailed requests.
Front desk visitor management
Register guests on the Outlook invite, check them in at reception and notify hosts automatically.
Hybrid office desk booking
Let employees book desks and rooms on interactive floor plans across multiple locations.
Workspace planning
Use utilization and cost data to decide which rooms to keep, repurpose or reconfigure.
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