Receipt AI
AI and SMS receipt management for traveling teams
About Receipt AI
Receipt AI lets teams capture and process receipts by simply texting or emailing a photo. The platform uses AI to extract key details like date, vendor, tax, total, and line items, then automatically categorizes and syncs them to QuickBooks Online or Xero.
Pros & Cons
Pros
- Submitting receipts by SMS is faster than any app-based workflow
- No mobile app required — works on any phone with texting
- Direct, two-way sync with both QuickBooks Online and Xero
- Automatic line-item extraction reduces manual bookkeeping
- Encrypted storage keeps sensitive financial data secure
Cons
- Pricing isn't published publicly — requires email to see plans
- Receipt volume caps may be tight for high-spend teams
- Limited to QuickBooks Online and Xero (no NetSuite, Sage, etc.)
- SMS dependency means cellular reception is required to submit on the go
Key Features
SMS Receipt Upload
Text a photo of any receipt to Receipt AI without needing to download an app.
Email Forwarding
Forward email receipts and invoices for automatic processing.
AI Data Extraction
Automatically pulls date, vendor, tax, total, and line items from each receipt.
QuickBooks Online Sync
Pushes categorized receipts and line items directly into QuickBooks Online.
Xero Sync
Two-way sync with Xero, including matching receipts to existing transactions.
Auto-Categorization
Categorizes expenses based on your Chart of Accounts in your accounting software.
Multi-Member Teams
Add team members so road warriors can submit receipts under one shared workspace.
Drag-and-Drop Web Upload
Upload receipts from desktop via the website when SMS or email isn't convenient.
Encrypted Storage
All receipts and account info are encrypted and securely stored.
Pricing
- 1 member
- 100 receipts/month
- SMS, email, and web upload
- AI data extraction
- 5 members
- 500 receipts/month
- QuickBooks Online or Xero sync
- Auto-categorization
- 10+ members
- 2,500 receipts/month
- QuickBooks Online or Xero sync
- Priority support
Best For
Traveling Sales Teams
Reps text receipts from hotels, meals, and rideshares without juggling apps between client meetings.
Small Business Bookkeeping
Owners and bookkeepers capture every receipt and push it straight to QuickBooks or Xero with categorization done.
Field Service Crews
Technicians on job sites snap and send fuel, parts, and supply receipts via SMS without leaving the truck.
Accounting Firms
Firms streamline client expense intake by having clients text receipts that auto-sync to the firm's books.
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