Papershift
Cloud-based workforce scheduling, time tracking, and HR management
About Papershift
Papershift is a European cloud-based HR and workforce management platform that combines shift scheduling, time tracking, absence management, and digital personnel files in one place. It serves over 200,000 users across gastronomy, retail, healthcare, production, and logistics, helping teams replace spreadsheets and paper-based processes with automated, GDPR-compliant workflows.
Pros & Cons
Pros
- Cuts weekly scheduling time from hours to minutes with automation
- Highly customizable to fit different industries and shift patterns
- Strong GDPR compliance and European data hosting
- Responsive customer support praised by users
- Combines scheduling, time tracking, and HR in one platform
Cons
- Can feel expensive for small businesses; lacks flat-rate pricing
- Steep learning curve to unlock advanced features
- Mobile app has fewer features than the web version
- Time counter occasionally has sync issues across devices
Key Features
Shift Scheduling
Drag-and-drop rota planning with automated employee assignment based on availability, skills, and labor rules.
Time Tracking
Capture work hours via mobile app, browser, or on-site terminals with real-time hour and overtime balances.
Absence Management
Manage vacation requests, sick leave, and other absences with approval workflows and live leave balances.
Digital Personnel Files
Centralized employee records, documents, and contracts stored in a GDPR-compliant digital archive.
Payroll Export
Export approved hours and absences directly to payroll systems like DATEV, Lexware, and Sage.
Employee Self-Service
Staff can view schedules, submit absence requests, swap shifts, and check balances from a mobile app.
Team Chat with AI Assistant
Built-in internal messaging with an AI helper for quick HR and scheduling questions.
Onboarding & Offboarding
Structured workflows for hiring, document collection, and exit processes.
Pricing
- Core shift planning
- Basic time tracking
- Mobile app access
- Email support
- Everything in Basic
- Advanced scheduling rules
- Absence management
- Digital personnel files
- Priority support
- Everything in Premium
- Payroll integrations
- Custom reports
- API access
- Dedicated account manager
Best For
Hospitality & Gastronomy
Restaurants and hotels build complex shift rotas, track tipped hours, and handle high staff turnover with self-service scheduling.
Retail Chains
Multi-location retailers coordinate part-time staff schedules, swap shifts, and ensure compliance with working time laws.
Healthcare Facilities
Clinics and care homes plan 24/7 shift coverage while tracking qualifications and mandatory rest periods.
Production & Logistics
Warehouses and factories automate shift assignments, monitor overtime, and export hours to payroll.
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