Clearooms
Desk and meeting room booking made easy, fast and affordable
About Clearooms
Clearooms is a UK-built workspace management platform for hybrid offices that handles desk booking, meeting room booking, visitor management (ArrivalsHQ) and parking space booking from one portal. It charges per desk, room and parking space rather than per user, so unlimited employees can book, and every plan includes SSO, SCIM, the Microsoft Teams app and visitor management.
Pros & Cons
Pros
- Per-desk, per-room pricing with unlimited users is cheaper than per-user licensing when staff outnumber desks
- Every plan includes SSO, SCIM, the Microsoft Teams app, visitor management and parking with no paid add-ons
- Published prices in six currencies, monthly rolling terms and a full-feature 30-day trial
- Reviewers consistently describe booking as fast and setup as simple, with a 4.7/5 rating on Capterra
- Device-agnostic room displays run on tablets you already own
- Paxton Net2 and Salto door access integrations are uncommon in this category
Cons
- No free plan, only a 30-day trial
- No native occupancy sensor hardware or sensor partnerships
- Some reviewers report late or missing booking notifications and want deeper utilisation reporting
- Clearooms itself holds Cyber Essentials Plus, not ISO 27001 or SOC 2
- UK-based support hours, which may suit North American or APAC teams less well
Key Features
Interactive floor plan booking
Book desks, rooms and parking bays in two clicks from interactive floor plans with a traffic-light view of what is free. Clearooms will draw a floor plan from a rough sketch with a first draft inside 48 hours.
Hot desking and team spaces
Supports hot desks, fixed desks, desk locks, neighbourhoods and team zones, with restrictions per person, team or weekday and buffer times between bookings.
Meeting room booking with display app
Two-way sync with Microsoft 365 and Google Calendar plus a device-agnostic Room Display App for any tablet, with check-in, auto-release of no-show rooms, QR contactless mode and book-on-the-fly.
ArrivalsHQ visitor management
Visitor pre-registration, kiosk sign-in in nine languages, badge printing, e-signature for NDAs, evacuation roll call and host notifications, including inside Microsoft Teams.
Parking space management
Parking bays on the floor plan, vehicle profiles, permits for Blue Badge, EV and contractor bays, linked desk-and-parking bookings, waitlists and parking utilisation reports.
Smart Booking and Team Planner
AI recommendations suggest the best desk or room, for example near favourite colleagues, and Team Planner books desks for a whole team in one action for anchor days.
SSO and SCIM provisioning
SAML SSO and SCIM user provisioning with Entra ID, Okta and Google Workspace, included on every plan rather than sold as an add-on.
Door access integration
Integrates with Paxton Net2 and Salto access control so a badge swipe at the building automatically checks users in to their booking.
Utilisation reporting
Utilisation and efficiency reports for desks, rooms and parking by team and site, with CSV and PDF export.
Integrations and open API
Microsoft Teams app, Slack notifications, Zapier connections and an open API for HR systems, occupancy hardware and custom reporting.
Pricing
- Up to 19 bookable desks
- Unlimited users
- All features included (SSO, SCIM, Teams app, visitor management)
- $80/mo billed annually
- Monthly rolling, no setup or cancellation fees
- 20-49 bookable desks
- Unlimited users
- All features included
- $125/mo billed annually
- 50-99 bookable desks
- Unlimited users
- All features included
- $200/mo billed annually
- 100-199 bookable desks
- Unlimited users
- All features included
- $400/mo billed annually
- Larger bands up to 499 desks from $616/mo
- $15 per room for 1-9 rooms
- Drops to $10 per room at 150-299 rooms
- Room Display App on any tablet
- Pro-rata billing when rooms change
- 500+ desks
- Volume pricing for rooms and parking
- Dedicated Customer Success Manager
Best For
Hybrid office hot desking
Let employees reserve desks from a floor plan or mobile app, see who is in the office and sit near their team on anchor days.
Meeting room management
Sync rooms with Outlook or Google Calendar, show live status on tablet displays and auto-release rooms nobody checks in to.
Front-desk visitor sign-in
Pre-register guests, run kiosk sign-in with NDAs and badge printing, and notify hosts in Teams when visitors arrive.
Office parking allocation
Let staff book a parking bay alongside their desk, manage EV and Blue Badge permits, and allocate visitor parking on invite.
Multi-site campuses and estates
Manage desks, rooms and parking across several buildings or campuses from one portal with per-site utilisation reports.
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