Ciphr
Integrated HR, payroll, recruitment, learning and benefits suite for UK organisations
About Ciphr
Ciphr is a UK-built cloud HR and payroll suite that connects HR records, payroll, recruitment, learning, benefits and analytics in one platform, with an AI assistant that works across all of that data. It targets UK mid-market organisations with roughly 200 to 2,000 employees and builds in UK compliance such as HMRC RTI, auto-enrolment and UK employment legislation.
Pros & Cons
Pros
- Single vendor for HR, payroll, recruitment, LMS and benefits, so data is not re-keyed between systems
- Built for UK compliance: HMRC RTI, auto-enrolment and UK employment law
- Award-winning payroll module (CIPP Software Product of the Year 2025)
- UK-based support and structured implementation; reviewers praise responsive tech support
- Modular: start with HR or payroll and add modules later
- ISO 27001 accredited with UK data hosting
Cons
- No published plan pricing; you must request a quote, and the entry price assumes a three-year minimum term
- Focused on UK organisations, so a poor fit for international or multi-country payroll
- Reviewers say reporting can be complex without strong Excel skills
- Some users report a clunky, slow admin interface and accessibility issues
- No free trial, only demos
Key Features
Central HR
Cloud HR system covering employee records, absence and holiday management, performance, documents and employee self-service.
UK payroll software
Cloud payroll with direct HMRC integration, real-time calculations, RTI and auto-enrolment handling; named CIPP Software Product of the Year 2025.
Real-time HR-payroll sync
HR changes flow into payroll without re-keying, with the option to pause the sync during critical pay periods and a full audit trail.
Ciphr AI
AI assistant that sits across the full suite to answer questions like flight risk or absence spikes, book holiday and return direct links to policy answers.
Recruitment and onboarding
Applicant tracking from vacancy to offer, with hires flowing directly into onboarding and HR records.
Learning management system
LMS with gamification, structured learning journeys and off-the-shelf or bespoke eLearning content linked to HR development plans.
Employee benefits platform
Flexible benefits that show take-home pay impact and update automatically with role and reward changes in HR and payroll.
HR analytics
Out-of-the-box people dashboards and custom reports exportable to Excel, governed by the same visibility rules as HR.
HR case management
Tools to log and manage employee relations cases alongside core HR data.
Pricing
- Standard HR software package
- Based on 125 employees
- Three-year minimum term
- Implementation scoped in quote
- Priced by modules, headcount and support level
- HR, payroll, recruitment, learning, benefits and analytics
- Structured implementation with dedicated team
- UK-based support
- Demo available, no free trial
Best For
UK mid-market HR and payroll consolidation
Organisations with 200 to 2,000 employees replace separate HR, payroll and recruitment tools with one connected suite.
In-house UK payroll
Payroll teams run HMRC-compliant payroll with real-time HR data sync and controlled cut-off periods.
Charities, care homes and schools
Sector-specific deployments for organisations with complex shift patterns, volunteers and compliance training needs.
Compliance and skills training
Deliver mandatory and development eLearning through the LMS, with completions written back to employee records.
People analytics for leadership
Produce board-level workforce reports and ask the AI assistant ad-hoc questions about absence, turnover and performance.
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