Bizinta
ERP software built for consulting and professional services firms
About Bizinta
Bizinta is a cloud ERP for small and mid-sized consulting and professional services firms that combines timesheets, expense reporting, invoicing, resource scheduling, project budgeting, and real-time profitability reporting in one system. It started as an internal tool at a consulting firm and is sold as modular, per-user products that sync with QuickBooks and common CRMs.
Pros & Cons
Pros
- Built specifically for consulting firms, so time, billing, scheduling, and margin reporting share one data model instead of separate tools
- Published, modular per-user pricing with an online price calculator, month-to-month billing, and a 90-day refund guarantee
- Invoices generate directly from approved timesheets and sync to QuickBooks, which reviewers say cuts invoicing from hours to minutes
- Real-time utilization, realization, and profitability reporting by consultant, project, and client
- Reviewers on Capterra (4.7/5 across 67 reviews) praise responsive U.S.-based support and white-glove onboarding
- Vendor builds custom solutions and billing rules, such as administrative fees and minimum charges
Cons
- Full ERP cost adds up quickly because billing, scheduling, reporting, and skills are separate paid modules
- Some reviewers find the reporting hard to navigate and certain features, like expense tracking, unintuitive at first
- The mobile app lacks some of the desktop functionality
- Smaller vendor; reviewers note enhancements can take longer than expected
- No free plan or self-serve trial; onboarding starts with a demo call
Key Features
Time and Expense Tracking
Hourly and timer-based time entry, expense reporting with receipts, line-level approvals, auto reminders, and desktop and mobile apps.
Integrated Invoicing
Generates invoices straight from approved timesheets, with multi-level invoice approvals, credit memos, pre-payments, automatic fees and discounts, and autopay.
Payment Processing
Accepts ACH and credit card payments on invoices, with realization reporting to track what was billed versus collected.
Resource Scheduling
Weekly scheduling by client or project, with availability, capacity, and utilization reporting to spot who is overbooked or idle.
Project Tracking and Budgeting
Task-level time tracking tied to project budgets so managers can watch cost against budget as work happens.
Skills Matcher
A staff skills database with skill ratings that matches people to engagements based on skills and availability.
Real-Time Reporting
Live reports on revenue, utilization, realization, and margin at the consultant, project, client, and firm level, plus custom reports.
Client and Dual Approvals
Optional second-level internal approvals and client sign-off on timesheets before they are billed.
Integrations
Syncs with QuickBooks Online and connects to CRM, payroll, and financial software, with an API, SSO, and a Power BI partnership.
Task Management
Auto-assigned tasks and task tracking for staff as an add-on module.
Pricing
- Hourly time tracking
- Time tracking with timers
- Line-level time approvals
- Personal timesheet reporting
- Desktop and mobile app
- Everything in Basic
- Expense reporting
- Bill rate and pay rate tracking
- API integration
- QuickBooks Online integration
- Everything in Advanced
- Optional dual and client approvals
- Project tracking and budgeting
- Custom reports
- SSO, CRM, payroll, and financial software integrations
- Contractor invoice creation
- Per reporting/admin user, minimum 1 required
- Real-time revenue, utilization, and profitability reports
- Customizable and cross-functional reports
- Drill-down by person, project, or task
- Invoices from timesheets
- Autopay and multi-level invoice approvals
- Credit memos and pre-payments
- Realization reporting
- ACH $0.95/transaction, card 3.0% + $0.46/transaction
- Weekly scheduling by client or project
- Availability and capacity tracking
- Utilization reporting
- Skill tracking and rating
- Skill matching to availability
Best For
Billing clients from timesheets
Consulting and accounting firms turn approved hours and expenses into invoices with fees, discounts, and approvals applied, then sync them to QuickBooks.
Staffing and utilization planning
Operations teams schedule consultants by client or project and use capacity and utilization reports to balance workloads.
Project and client profitability
Firm leaders track margin and realization at the project and client level in real time instead of waiting for month-end close.
Matching consultants to engagements
Staffing firms use the skills database to find available people with the right skill ratings for new projects.
Replacing spreadsheets at 15-50 person firms
Growing professional services firms consolidate separate time tracking, scheduling spreadsheets, and accounting exports into one system.
Similar Tools
ClickUp
One app to replace them all - tasks, docs, goals, and more
Ignition
Automate proposals, agreements, billing, and payments for professional services
Tradify
Job management software built for tradespeople
Pilim
Modern ERP for freelancers and SMEs — simple, fast, and Peppol-compliant
HoneyBook
All-in-one client management platform for independent businesses
Bonsai
Business management software for freelancers, agencies, and consultancies