TutorCruncher
Tutoring business management software for scheduling, payments, and admin
About TutorCruncher
TutorCruncher is an all-in-one tutoring management platform that helps tutoring agencies and businesses automate scheduling, payments, invoicing, and tutor-student matching. Built for tutoring companies of all sizes, it streamlines operations from lesson booking to payroll processing.
Pros & Cons
Pros
- Comprehensive all-in-one platform covering scheduling, payments, CRM, and payroll
- Intelligent tutor-student matching based on skills and location
- Strong customer support with responsive help team
- Automated invoicing and payment processing reduces manual admin work
- Scales well from small agencies to large multi-branch operations
- Built-in online whiteboard for virtual tutoring sessions
Cons
- Revenue-based percentage fee on top of monthly subscription adds up for high-volume businesses
- Stripe Split payments can be slow (7+ working days) which frustrates tutors
- Editing repeating lessons can be confusing and unintuitive
- Limited third-party integrations compared to general-purpose scheduling tools
- Card payment processing fees (3.5-3.85%) are higher than some competitors
Key Features
Intelligent Tutor-Student Matching
Match tutors to students based on skills, qualifications, availability, and geographical location with automated application workflows.
Lesson Scheduling & Calendar
Schedule one-off and repeating lessons for online and in-person sessions with automated appointment reminders via email or SMS.
Automated Invoicing & Payments
Process client payments automatically via Stripe integration with configurable billing cycles, card payments, and direct debit support.
Tutor Payroll & Timesheets
Track tutor hours with timesheets and automate payroll calculations, including Stripe Split payments for direct tutor compensation.
CRM & Client Management
Manage clients, leads, and enquiries with a built-in CRM that tracks the full client journey from initial contact to ongoing lessons.
Lesson Reports & Feedback
Generate custom feedback reports after each lesson to keep parents and students informed about progress and performance.
Analytics & Reporting
Track jobs, tutors, lesson completion, revenue, and business performance with comprehensive analytics dashboards.
Online Whiteboard Tools
Built-in online teaching tools including whiteboard functionality for virtual tutoring sessions.
Multi-Branch Support
Manage multiple tutoring locations or branches from a single account with separate tracking and reporting per branch.
API & Integrations
Connect with external tools and automate workflows via API access, plus integrations with calendar apps and communication platforms.
Pricing
- All platform features
- Unlimited users and lessons
- 1% of revenue fee
- 3.85% card payment processing
- 3 months priority chat support
- 2-week free trial
- All platform features
- Unlimited users and lessons
- 0.65% of revenue fee
- 3.5% card payment processing
- 3 months priority chat support
- Lower transaction fees
- All platform features
- Unlimited users and lessons
- Bespoke revenue fee rates
- Custom card payment rates
- Dedicated account manager
- Priority support
Best For
Tutoring Agencies
Manage a roster of tutors, match them with students, handle scheduling, and process payments all from one platform.
Music & Language Schools
Schedule recurring lessons, track student progress with feedback reports, and automate billing for ongoing instruction.
Test Prep Companies
Coordinate multiple tutors across subjects, manage group and one-on-one sessions, and track student engagement.
Multi-Location Education Businesses
Run multiple branches or franchise locations with centralized management, separate reporting, and unified billing.
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