Staff Vault
AI-powered workforce platform for healthcare staffing agencies
About Staff Vault
Staff Vault is an all-in-one staffing platform that combines applicant tracking, shift scheduling, and secure document verification for healthcare staffing agencies. Built with HIPAA-compliant infrastructure, it uses AI to match candidates to roles, automate compliance alerts, and give field staff mobile access. The platform is tailored for homecare agencies, hospitals, and skilled nursing facilities, but its ATS also works across other industries.
Pros & Cons
Pros
- Purpose-built for healthcare staffing with HIPAA-compliant storage
- AI candidate matching reduces time-to-hire
- Centralized credential and compliance tracking with expiry alerts
- Mobile app keeps field staff connected to schedules and recruiters
- Multi-location shift planning with auto-fill
- Dedicated customer success manager on Professional and Enterprise plans
Cons
- Pricing skews high for very small agencies ($199/mo entry point)
- Basic plan limited to a single active user
- Most specialized features focus on healthcare verticals
- User caps require add-on fees as teams grow
- Limited public review presence compared to established ATS vendors
Key Features
AI Candidate Matching
Resume parsing and intelligent matching to surface qualified candidates faster.
Secure Document Verification
Upload, verify, and store credentials with expiry alerts and full audit logs.
Intelligent Shift Planner
Auto-fill open shifts across multiple locations and manage overtime intelligently.
HIPAA-Compliant Storage
End-to-end encrypted document storage with redundancy and role-based access.
Candidate Mobile App
Field staff manage schedules, request shifts, and message recruiters from mobile.
Compliance Dashboards
Real-time KPI and compliance reporting with regulatory audit support.
Integrations & API
Connect to EHRs, payroll providers, and background-check services via API.
Referral Tracking
Healthcare-focused referral pipeline tracking from intake to placement.
Pricing
- AI-powered candidate matching
- Basic onboarding and document verification
- Mobile app access
- Basic reporting
- Email & chat support
- 1 active user
- Everything in Basic
- Advanced AI matching
- Multi-location scheduling (up to 3)
- Referral tracking for healthcare
- Customizable forms & global workforce map
- Priority support + dedicated CSM
- Up to 10 active users
- 100 active patients included
- Everything in Professional
- Custom workflow automation
- Multi-location scheduling (up to 5)
- Role-based permissions
- Custom API integrations
- HIPAA-compliant document storage
- 24/7 priority phone & email support
- Up to 20 active users
- 200 active patients included
Best For
Healthcare Staffing Agencies
Match clinicians to open shifts at homecare agencies, hospitals, and skilled nursing facilities.
Credential Verification
Track licenses and certifications with automated expiry alerts to stay audit-ready.
Multi-Location Workforce Management
Coordinate shifts and staffing across multiple sites from a single dashboard.
Compliance Auditing
Maintain HIPAA-aligned records, audit logs, and role-based access for regulatory reviews.
Mobile Field Staff Coordination
Let field workers request shifts and communicate with recruiters from their phones.
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