InvyMate
Track your office assets. Visibly. Reliably.
About InvyMate
InvyMate is a cloud-based asset tracking tool for small offices, IT teams, coworking spaces, and schools. It replaces asset spreadsheets with QR-labeled asset records, people and location assignments, inventory check sessions, and an audit-ready change history. Higher plans add reports, CSV export, an API, signed webhooks, read-only MCP access, and SSO.
Pros & Cons
Pros
- Flat per-workspace pricing instead of per-user fees, starting at EUR 11/mo
- QR labels work with any phone camera; no scanners or mobile app needed
- Print-ready QR label sheets generated from reusable templates
- Inventory sessions give a repeatable audit workflow with present and missing status
- Pro plan includes API, signed webhooks with replay, and SSO; Team includes read-only MCP access
- 14-day trial with all features and no credit card
Cons
- Paid plans are billed annually only
- Basic plan has no reports, CSV export, or API
- API, webhooks, and SSO require the Pro plan
- Not built for warehouse stock, consumables, or procurement and accounting
- Young product with few independent user reviews so far
Key Features
QR code tagging
Generate a unique QR label per asset; scanning it with any phone camera opens the asset record, with no special hardware or app install.
QR label templates
Build reusable label templates, preview placement on compatible label sheets, and download a print-ready PDF.
Assignment history
Assign assets to people or locations and keep a full timeline of handovers and responsibility changes.
Inventory sessions
Run scheduled or ad-hoc inventory checks by location or team to confirm which assets are present, missing, or unverified.
Lifecycle status guards
Control status transitions and keep lifecycle, maintenance, and assignment context on each asset's timeline.
Custom fields and layouts
Add custom fields per asset category (serial numbers, warranties, notes) and configure which fields appear in lists and forms.
Bulk import and CSV export
Import assets or employees from a spreadsheet and export inventory data for reporting, backups, or migration.
Asset health scoring and reports
Health scores, analytics dashboards, and in-app notifications with escalations for items that need attention.
API, webhooks, and MCP
Pro plan adds API access and signed webhook deliveries with replay; Team and Pro include read-only MCP access for AI assistants.
Pricing
- 1 admin user
- Up to 100 assets
- All features included
- No credit card required
- Billed annually
- 1 admin user
- Up to 100 assets
- QR code tagging and custom fields
- Bulk upload and inventory sessions
- Lifecycle status guards and asset health scoring
- In-app notifications and escalations
- Billed annually
- 5 admin users
- Up to 1,000 assets
- Everything in Basic
- Analytics dashboards and reports
- CSV export
- Read-only MCP access
- Billed annually
- 20 admin users
- Up to 5,000 assets
- Everything in Team
- API access
- Signed webhooks
- Single sign-on (SSO)
Best For
Office equipment tracking
Office managers tag laptops, monitors, and furniture with QR labels and see who has what and where it belongs.
Small IT team device management
IT teams track device assignments, handovers, and lifecycle status across employees and locations.
Periodic asset audits
Run inventory sessions by location to confirm which assets are present and flag missing items with an audit trail.
Coworking and multi-location spaces
Track shared equipment across rooms, floors, and sites without a spreadsheet.
School and education equipment
Schools tag and assign shared devices and equipment to staff and rooms.
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