CoManage
Invoicing, quotes and CRM software for Belgian small businesses and freelancers
About CoManage
CoManage is a Belgian cloud administration tool for freelancers and small businesses that combines invoicing, quotations, a light CRM, expenses, time tracking and project management. It sends and receives e-invoices over Peppol, fills in company data from a VAT number, and offers live chat support seven days a week. The product has been built in Maaseik, Belgium since 2015 and is available in Dutch, French, English and German.
Pros & Cons
Pros
- Peppol sending and receiving built in, which matters for Belgium's 2026 B2B e-invoicing mandate
- Free plan covers up to 15 Peppol documents a month for very small businesses
- VAT-number lookup fills in customer data automatically from VIES
- Live chat support seven days a week, including evenings and weekends
- Low annual pricing compared with full accounting suites
- Interface and support available in Dutch, French, English and German
Cons
- Built for the Belgian market; less useful for businesses outside Belgium
- Paid plans are shown as annual totals; time tracking and project management need the higher tiers
- Not a full accounting package, so bookkeeping still runs in a separate tool such as Exact
- Scan-and-recognize capture beyond plan allowances costs extra per document
- Few independent reviews outside Belgian review sites and Capterra
Key Features
Peppol e-invoicing
Send and receive sales and purchase invoices over the Peppol network, ready for Belgium's mandatory B2B e-invoicing.
Invoicing
Create invoices with automatic invoice and due dates, VAT, subtotal and discount calculations, plus custom layouts with your logo.
Automatic payment follow-up
Sends payment reminders automatically and, through the Ponto bank link, marks paid invoices with the right status.
Quotations and orders
Build quotes from templates using customer data and product prices from the built-in CRM, then convert them into orders and invoices.
Customer management (CRM)
Add a company by VAT number with data pulled from VIES, import existing Excel customer files, group contacts and keep notes.
Expenses and purchase invoices
Record purchase invoices and costs, with scan-and-recognize capture of receipts and supplier invoices.
Time tracking and project management
Log hours and link quotes, invoices, costs and time entries to projects to see project profitability.
CoManage AI
ChatGPT integration that writes product descriptions, email templates and terms and conditions, and rewrites or translates texts.
Integrations and API
Connects with Codabox, Exact, Ponto, Mollie and OpenAI, and exposes a public API for custom connections.
Mobile apps
iOS and Android apps for checking finances and expenses on the go.
Pricing
- 15 documents per month across Peppol sales invoices, purchase invoices and quotations
- Contacts
- Limited number of free accounts
- Peppol access
- Contacts
- Sales invoices (PDF/Peppol)
- Purchase invoices
- Quotations
- Orders
- Products
- Everything in Starter
- Time registration
- Everything in StarterPlus
- One additional user
- Project management
- 30 scan-and-recognize purchases per month
Best For
Belgian freelancers invoicing over Peppol
Self-employed workers send compliant e-invoices and receive supplier invoices without a separate Peppol access point.
Small service businesses quoting and billing
Contractors and agencies turn quotes into invoices with customer data pulled from the CRM and reminders sent automatically.
Tracking project profitability
Teams link hours, costs, quotes and invoices to projects to see which jobs make money.
Handing invoices to the accountant
Sales and purchase documents flow to accountants through integrations such as Codabox and Exact.
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