Basecone
Pre-accounting software that recognizes invoices and receipts and books them into your accounting package
About Basecone
Basecone is a cloud pre-accounting tool from Wolters Kluwer that digitizes purchase invoices, receipts, and expense claims, recognizes them automatically, and generates a booking proposal for your accounting package. Accountants and SMEs use it to cut manual data entry, run invoice approval workflows, and keep a 10-year online archive. It is sold mainly in the Netherlands, Belgium, and the United Kingdom.
Pros & Cons
Pros
- Built specifically for accounting firms, with per-client pricing and a fair-use unlimited plan for accountants in the UK
- Deep real-time integrations with the main Dutch and UK bookkeeping packages, including Twinfield, Exact Online, SnelStart, and Xero
- Booking proposals learn from historical transactions, so recurring suppliers need little manual review
- Mobile approval by swipe makes invoice sign-off fast for business owners and managers
- Backed by Wolters Kluwer, with a 10-year compliant archive and a public status page
- Usage-based Dutch pricing keeps costs low for small administrations
Cons
- Available only in the Netherlands, Belgium, and the UK, with pricing that differs by country
- Approval workflow and expense claims cost extra per user on top of the base subscription
- Very little independent review coverage; G2 lists only a handful of reviews
- Reviewers mention friction such as switching between entities to approve invoices and weak email integration
- Belgian accounting firms are being steered toward Wolters Kluwer's Clearfacts instead of Basecone
Key Features
Scan and recognize
Uploaded or emailed invoices and receipts are recognized automatically using machine learning, so nobody types in supplier, amount, or VAT data.
Automatic booking proposals
Saved booking rules and historical transactions are used to propose the correct general ledger account, and approved documents can be booked in batches.
Real-time accounting integrations
Documents flow in real time into Twinfield, Xero, Exact Online, AccountView, Exact Boekhoud Gemak, Multivers, and SnelStart.
Authorisation management
Paid add-on that routes invoices to the right approvers, supports up to six people in an approval chain, and blocks payment until an invoice is approved.
Mobile approval app
Approvers review invoices and receipts on the go and approve or reject them with a swipe.
Expense claim module
Employees photograph receipts in the Basecone app and submit expense claims that arrive in Basecone as UBL invoices.
UBL e-invoice processing
Incoming UBL e-invoices are fetched, recognized, and placed in the right spot in the bookkeeping automatically, which helps with e-invoicing mandates.
10-year online archive
Documents are stored securely online for 10 years and linked to their bookings, meeting tax authority retention requirements.
Multiple submission channels
Documents can be uploaded through the web app, forwarded by email, or captured with the mobile app.
Developer API
A public developer portal lets software vendors and firms connect Basecone to other systems.
Pricing
- Minimum of 10 companies
- Unlimited transactions and documents (fair use policy)
- Scan and recognize with automatic booking proposals
- Real-time integration with Twinfield and Xero
- 10-year online archive
- Up to 2,000 transactions per year
- Transaction allowance pooled across all active companies
- Scan and recognize with automatic booking proposals
- Mobile app for uploads and approvals
- 10-year online archive
- Plus €0.35 per booked invoice
- Pay only for what you book
- Integrations with Exact Online, Twinfield, SnelStart, AccountView, and Boekhoud Gemak
- Prices exclude 21% VAT
- Fixed per-administration rate available for accounting firms
- Automatic invoice assignment to approvers
- Up to 6 people in the approval process
- Comments on invoices, receipts, and expense claims
- Full audit trail
- €4.95 per authoriser per month in the Netherlands
Best For
Accounting firms processing client invoices
Firms collect purchase invoices from many clients in one place, let Basecone recognize them, and book approved documents in batches into each client's ledger.
SME invoice approval
Small and midsize businesses route supplier invoices to the right managers and block payment until each invoice has been approved.
Employee expense claims
Staff photograph receipts with the Basecone app and submit expense claims that flow straight into the bookkeeping.
E-invoicing compliance
Companies in Belgium and the Netherlands receive and process UBL e-invoices automatically ahead of e-invoicing mandates.
Paperless archiving
Businesses keep every invoice and receipt in a 10-year online archive linked to its booking instead of storing paper.
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