1Brain
Affordable knowledge management system for growing teams
About 1Brain
1Brain is a knowledge management platform that centralizes business systems, SOPs, policies, processes, and best practices in one searchable location. Designed for small and scaling businesses, it uses flat team-based pricing instead of per-user fees, making it significantly more affordable than competitors.
Pros & Cons
Pros
- Flat team-based pricing with no per-user fees makes it 50-75% cheaper than competitors like Trainual
- All features included on every plan with no feature gating between tiers
- Clean, modern interface that is easy to set up with minimal learning curve
- Unlimited organizations, departments, folders, and systems on all plans
- Pre-built SOP templates accelerate documentation of business processes
- 14-day free trial with no credit card required
Cons
- Very limited presence on review platforms like G2 and Capterra
- No free plan available, only a 14-day trial period
- Limited third-party integrations compared to tools like Notion or Guru
- AI SOP builder feature still marked as coming soon
Key Features
AI-Powered SOP Builder
Generate standard operating procedures quickly using AI assistance to document business processes and systems.
Unlimited Organizations
Manage multiple businesses or departments under one account with no content limits on any plan.
Role-Based Permissions
Control visibility by user, department, or role with view-only settings for sensitive content and procedures.
Lightning-Fast Search
Google-like keyword search across all documented systems, SOPs, and processes for instant information retrieval.
Collaborative Editing
Real-time multi-user editing so teams can build and update documentation together simultaneously.
Media Embedding
Embed images, videos from Loom and Google Drive, documents, spreadsheets, and custom HTML blocks.
Pre-Built SOP Templates
Fill-in-the-blank template library for common business processes to accelerate documentation.
Tags & Smart Filtering
Group and filter systems by custom tags with recently viewed and updated tracking for team oversight.
Two-Factor Authentication
Enhanced login security with 2FA to protect sensitive business knowledge and procedures.
Mobile-Optimized Access
Fully responsive design for accessing SOPs and documentation from any device, anywhere.
Pricing
- Up to 5 team members
- All features included
- Unlimited content
- No per-user fees
- 14-day free trial
- 6-20 team members
- All features included
- Unlimited organizations
- Unlimited departments & folders
- 21-50 team members
- All features included
- Role-based permissions
- Priority support
- 51-100 team members
- All features included
- Custom onboarding
- Dedicated support
Best For
Small Business SOP Documentation
Document all standard operating procedures, policies, and systems in one searchable location for team consistency.
Employee Onboarding
Create structured onboarding documentation with role-based access so new hires find exactly what they need.
Multi-Business Knowledge Hub
Manage SOPs and processes for multiple businesses or departments under a single account with unlimited organizations.
Team Process Standardization
Ensure every team member follows the same procedures by centralizing and versioning all business processes.
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