YAROOMS
AI-powered workplace management platform for hybrid work, desk booking, and room scheduling
About YAROOMS
YAROOMS is a comprehensive workplace management platform designed for hybrid work environments. It combines desk and meeting room booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics into one system. Employees can reserve desks, rooms, and parking spots through interactive floor plans on desktop, mobile, or Microsoft Teams. An AI assistant (Yarvis) handles complex scheduling tasks through conversational commands.
Pros & Cons
Pros
- Intuitive interface makes desk and room booking easy for all employees
- Comprehensive all-in-one platform covering booking, visitors, signage, and analytics
- Responsive and helpful customer support team praised by users
- Native Microsoft Teams integration enhances daily workflow
- AI assistant handles scheduling through natural conversation
- Detailed workplace analytics help optimize space utilization and reduce costs
Cons
- Per-user pricing can become expensive as headcount grows
- May feel overly complex for small teams with simple needs
- Multi-day or multi-slot bookings require workarounds
- Mobile app functionality limited compared to desktop version
- Occasional delays in real-time desk availability updates
Key Features
Desk & Room Booking
Reserve desks, meeting rooms, parking spots, and shared equipment with real-time interactive floor plans showing live availability
Hybrid Work Scheduling
Plan and coordinate hybrid schedules with recurring reservations, check-in requirements, and auto-release for unused bookings
Yarvis AI Assistant
AI chatbot available on Teams and Slack that handles workspace reservations and scheduling through natural language commands
Visitor Management
Pre-register guests, send automatic host notifications, streamline check-in, and maintain digital visitor logs for compliance
Digital Signage
Display real-time room and desk availability on digital signs outside meeting rooms, at desks, and on lobby screens
Workplace Analytics
Track space utilization, attendance trends, and visitor traffic with real-time dashboards and exportable reports
Microsoft Teams Integration
Book spaces and manage schedules directly within Microsoft Teams with a native app integration
Interactive Floor Plans
Visual maps of office floors showing real-time desk and room availability for intuitive space navigation
Pricing
- 10 users
- 1 location
- 2 floor plans
- Desk & room booking
- Hybrid scheduling
- Teams/Google Meet/Zoom integration
- 50 users
- 2 locations
- 90 days analytics
- Microsoft Teams app
- Yarvis AI assistant
- SSO
- Calendar sync (Outlook/Google)
- 300 users
- 5 locations
- Unlimited analytics
- Service requests
- API access
- Cloud or on-prem deployment
- Custom integrations
Best For
Hybrid Office Management
Coordinate which employees work from the office on which days with hybrid scheduling and desk hoteling
Meeting Room Optimization
Reduce ghost bookings with check-in requirements and auto-release, maximizing meeting room utilization
Multi-Office Coordination
Manage desk and room availability across multiple office locations from a single platform
Workplace Space Planning
Use analytics dashboards to understand space usage patterns and right-size office real estate
Corporate Visitor Management
Streamline guest registration, host notifications, and check-in while maintaining security compliance logs
