Webonboarding
Cloud-based employee onboarding software that takes new hires from offer to acceptance in minutes
About Webonboarding
Webonboarding is a UK-built, cloud-based employee onboarding system from the team behind Webexpenses. It replaces posted paperwork with a mobile-friendly new-hire portal where offers and contracts are generated from templates, signed digitally through DocuSign, and tracked in real time by HR, recruitment, and hiring managers. It targets organisations hiring anywhere from 20 to 2,000+ people a year, including high-volume hiring projects.
Pros & Cons
Pros
- Mobile-first new-hire portal lets candidates go from offer to signed contract in a few minutes without post or printing
- Template and mail-merge engine generates role-specific contracts and letters in bulk, which suits high-volume hiring
- Built-in DocuSign signing and real-time tracking reduce time spent chasing missing paperwork
- Supports country-specific starter forms (UK HMRC, US I-9, Australian TFN) for multi-region employers
- Backed by Webexpenses, an established UK SaaS vendor with offices in the UK, Australia, and the US
- Capterra reviewers rate it 4.5/5 and often call the new-hire experience quick and easy
Cons
- No public pricing; you need a sales call to get a quote
- Integrations with ATS, HR, and payroll systems rely on CSV import and export rather than native connectors
- Focuses on pre-boarding up to day one, so it doesn't cover ongoing HR, performance, or payroll needs
- Small review base (around 18 reviews on Capterra) and a website and blog that are rarely updated
- Some reviewers say the new-hire flow has more steps than it needs
Key Features
Reusable new starter templates
Build onboarding processes and templates per role that automatically generate the contracts, letters, emails, and tasks each hire needs.
Offer letter and contract mail merge
Merge fields create tailored offer letters and employment contracts per onboardee in seconds, with your own branding applied.
Digital contract signing
New hires e-sign job offers and contracts of employment on mobile or desktop using the built-in DocuSign integration.
Mobile onboardee dashboard
New hires complete paperwork, accept offers, and request alternative start dates from a personal dashboard on their phone.
Task management and notifications
Assign pre-start tasks such as ordering IT equipment or uniforms to one or several owners, with automated reminders and status updates.
Progress tracking and reporting
Real-time view of each onboardee's journey from offer to first day, with reports that highlight missing information, blockages, and potential dropouts.
Customisable digital forms
Collect new starter data through configurable online forms, including digitised HMRC starter checklists, US I-9, and Australian TFN forms.
CSV import and export
Map CSV fields to move new hire data in from an ATS and out to HR or payroll software, including bulk hiring batches.
Branded welcome pages
Personalised welcome pages per company or onboardee with logos, images, explainer videos, links, and custom text.
Access controls
Authorisation settings restrict who can see onboarding data, supporting GDPR-compliant data handling.
Pricing
- Priced per organisation after a demo or discovery call
- Sized for teams hiring from 20 to 2,000+ new starters a year
- Project-managed setup
- 24/7 support service
- DocuSign-based digital signing included in the platform
Best For
High-volume seasonal hiring
Manufacturers, retailers, and hospitality groups generate and send hundreds of contracts at once from templates and track who has signed.
Remote pre-boarding
HR teams collect personal details, right-to-work forms, and signed contracts digitally before day one, with no office visit or post.
Coordinating HR, recruitment, and hiring managers
Shared tasks and progress views keep recruiters, HR, and line managers aligned on each new starter's outstanding actions.
Reducing new-hire dropouts
Branded welcome pages and engagement tracking help spot disengaged candidates between offer and start date.
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