SurveyMonkey Apply
Online application management software for grants, scholarships, and awards
About SurveyMonkey Apply
SurveyMonkey Apply is an application management platform for grants, scholarships, fellowships, awards, and program admissions. Organizations collect applications through branded portals, automate eligibility screening and reviewer assignments, and score submissions in a dedicated review portal. It descends from FluidReview, which SurveyMonkey acquired with Ottawa-based Fluidware in 2014, and is sold as a separate product from SurveyMonkey's survey tool.
Pros & Cons
Pros
- Purpose-built for grant, scholarship, and award cycles, with eligibility screening, multi-round reviews, and fund tracking in one system
- Unlimited reviewers and admins on every plan, so large judging panels do not raise the price
- Review portal handles many judges and rounds with automatic assignments and side-by-side scoring
- Customer support and implementation help get consistent praise in user reviews
- Applicant-facing forms are reported as easy to complete, including collaborative applications
Cons
- No published prices; every plan requires a sales conversation and annual contract
- Applicant caps (1,000 on Pro, 5,000 on Enterprise) push high-volume programs to the top tier
- Some reviewers report the cost and limited customization as drawbacks relative to price
- Setup and migration from older systems can take more effort than expected
- No native integration with student information systems mentioned by university users
Key Features
Branded applicant portal
Applicants view programs, instructions, and requirements, then submit and manage applications from any device in a portal with your branding and optional custom domain.
Smart forms and file uploads
Forms with conditional logic, in-form calculations, field validation, word limits, attachments, and recommendation requests.
Eligibility pre-screening
Custom eligibility criteria automatically screen out applicants who do not qualify before they reach reviewers.
Workflow automations
Configurable multi-stage workflows that move applications between stages and assign them to reviewers based on routing rules.
Review portal
Reviewers score applications side by side with the submission, using simple yes/no or rating scales or custom review forms, individually or in reviewer teams.
Built-in CRM and email
Store applicant records and send, schedule, or automate emails to applicants and reviewers from templates.
Payments and charity verification
Collect application fees and verify charity status inside the application form.
Fund tracking
Track awarded funds across programs alongside program dashboards, sorting, labels, and audit trails.
Dashboards and reports
Real-time dashboards on application volume and review progress, a drag-and-drop report builder, and one-click exports to Excel or CSV.
Integrations and SSO
API access, a Salesforce integration, and single sign-on on higher plans.
Pricing
- Up to 1,000 applicants
- 1 program
- Unlimited reviewers and admins
- Applicant and review portals
- Workflow automations
- 5 hours of implementation services
- Up to 5,000 applicants
- Up to 10 programs
- Unlimited reviewers and admins
- Integrations with other tools
- Implementation for up to 3 programs
- Unlimited applicants
- Program capacity set with sales
- Custom solutions for complex, high-volume programs
- Implementation for up to 5 programs
- Dedicated Customer Success Manager
Best For
Foundation grantmaking
Community foundations and funders collect grant proposals, screen eligibility, route them to review committees, and track awarded funds.
University scholarships
Financial aid offices run scholarship programs where students apply once and reviewers score applications in a shared portal.
Fellowships and awards
Associations and nonprofits collect nominations and fellowship applications, including recommendation letters, and coordinate multi-round judging.
Program admissions
Organizations accept applications for training programs, accelerators, or residencies and make decisions with reviewer teams.
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