Runn
Real-time resource planning and forecasting for professional services teams
About Runn
Runn is a resource planning platform designed for professional services teams that need real-time visibility into capacity, utilization, and financial performance across their project portfolio. The platform combines visual resource scheduling with powerful forecasting capabilities, allowing managers to plan months ahead using tentative bookings and placeholder resources while tracking actual time against plans. Runn's real-time financial metrics — including project budgets, margins, and revenue forecasts — update instantly as you adjust schedules, giving you immediate feedback on the financial impact of every staffing decision. Founded in 2018 in Wellington, New Zealand, Runn has grown by focusing on the intersection of resource planning and financial forecasting that professional services teams need most.
Pros & Cons
Pros
- Real-time financial forecasting updates instantly as you adjust schedules, showing the financial impact of every staffing decision immediately
- Generous free plan for up to 5 managed people makes it accessible for small teams and easy to evaluate without commitment
- Tentative project and placeholder resource features enable forward-looking planning that most lightweight scheduling tools lack
- Clean, modern interface that strikes a balance between simplicity and depth — more forecasting power than Float, less complexity than Kantata
- Competitive pricing at $10/person/month for Pro features that rival platforms costing 3-4x more
Cons
- Smaller integration ecosystem than Float or larger platforms — limited native connections with major PM and accounting tools
- Relatively new platform (founded 2018) with a smaller user base and less mature feature set than established competitors
- No built-in CRM, invoicing, or client portal features — purely focused on resource planning and scheduling
- Mobile experience is limited compared to desktop, which can be a constraint for managers who need to adjust schedules on the go
Key Features
Real-Time Resource Planning
Visual scheduling interface with instant feedback on utilization, remaining budget, and capacity as you create and adjust resource allocations across projects
Financial Forecasting
Predictive financial insights showing project budgets, margins, revenue forecasts, and profitability metrics that update in real-time as schedules change
Tentative & Placeholder Planning
Plan ahead with tentative project bookings and placeholder resources to model future demand and understand hiring needs before committing resources
Time Tracking
Simple time tracking with pre-filled entries from scheduled hours, comparison of planned vs. actual time, and automated submission workflows
Utilization Reporting
Comprehensive utilization reports showing billable vs. non-billable time, team capacity, and individual workload distribution across projects
Scenario Planning
Model different resource allocation scenarios to evaluate the impact of new projects, team changes, or timeline adjustments before making commitments
Skills & Roles Management
Tag team members with skills, roles, and custom rates to match the right people to the right projects based on capabilities and cost
Integrations & API
Connects with Harvest, Clockify, WorkflowMax, and offers an API for custom integrations with existing business tools
Pricing
- Up to 5 managed people
- Unlimited projects
- Resource scheduling
- Time tracking
- Basic reporting
- Integrations
- API access
- Community support
- Unlimited managed people
- Everything in Free
- Advanced reporting
- Financial forecasting
- Tentative projects
- Placeholder resources
- Custom roles & rates
- Priority support
- Everything in Pro
- Single Sign-On
- Advanced permissions
- Dedicated success manager
- Custom onboarding
- SLA guarantee
- Audit logs
- Phone support
Best For
Professional Services Forecasting
Services firms use Runn's tentative project and placeholder features to forecast demand months ahead, modeling how potential projects would impact team capacity and financials before making commitments.
Mid-Size Firm Resource Management
Growing professional services firms use Runn as a step up from spreadsheets, gaining real-time utilization and financial visibility without the cost and complexity of enterprise PSA platforms.
Financial Impact Analysis
Operations leaders use Runn's instant financial feedback to evaluate the profitability impact of different staffing scenarios, ensuring every resource allocation decision supports margin targets.
Similar Tools
PDware
Enterprise resource planning and portfolio management software
Kantata
Purpose-built professional services automation with AI-powered resource management and project delivery
Float
Visual resource scheduling and capacity planning for teams that deliver client work
Scoro
All-in-one professional services automation uniting projects, resources, and finances
Resource Guru
Simple, powerful resource scheduling for teams that value clarity over complexity
Leantime
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Featured In
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Best for growing professional services firms (5-100 people) that need real-time financial visibility in their resource planning without the cost and complexity of enterprise PSA platforms.
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Best for operations and resource managers who need to forecast project profitability based on staffing decisions — the strongest scenario modeling for budget planning.
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Best overall resource management tool for mid-sized SaaS engineering teams (30-300 engineers) who want forecasting without enterprise overhead.
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Best for modernizing mid-market PMOs that want real capacity planning without a 4-month enterprise rollout.
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Best for growing services firms that want PDware-grade forecasting without enterprise pricing or deployment pain.