Procare Solutions
The #1 childcare management software trusted by 37,000+ centers
About Procare Solutions
Procare Solutions is the leading childcare management platform with over 30 years of experience serving 37,000+ child care businesses. It combines attendance tracking, billing and payments, family engagement, staff scheduling, and reporting into a single cloud and mobile platform designed for daycares, preschools, before/after school programs, and youth organizations.
Pros & Cons
Pros
- 30+ years of industry experience with 37,000+ childcare businesses served
- Affordable entry at just \u002425/month with no per-child charges or setup fees
- Comprehensive parent engagement app for real-time communication and updates
- Staff-to-child ratio monitoring with automatic compliance alerts
- All-in-one platform eliminates need for separate billing, attendance, and communication tools
Cons
- Customer support can have long hold times of 45 minutes to 2+ hours during outages
- Some users report hidden fees and frequent price increases over time
- Credit card processing fees are considered high compared to alternatives
- System experiences occasional downtime affecting daily operations
- Photo sharing limited to posting on child pages rather than direct chat delivery
Key Features
Attendance Tracking
Digital check-in/check-out with staff-to-child ratio monitoring and compliance alerts
Billing & Payments
Automated tuition billing, payment processing, and financial reporting with parent payment portal
Parent Engagement App
Real-time updates, photos, daily reports, and messaging between providers and families
Staff Scheduling
Employee scheduling, time tracking, and payroll integration for childcare staff
Family Records Management
Centralized database for enrollment, health records, emergency contacts, and immunization tracking
Classroom Management
Lesson planning, activity logging, and developmental milestone tracking for each child
Reporting & Analytics
Comprehensive reports on attendance, revenue, occupancy, and staff ratios for compliance and insights
Online Registration
Digital enrollment forms and waitlist management for streamlined family onboarding
Pricing
- All core features
- Attendance tracking
- Billing & payments
- Parent app
- Staff scheduling
- Everything in Small Center
- Multi-site management
- Advanced reporting
- API access
- Dedicated support
- Everything in Multi-Location
- Custom integrations
- Priority support
- Training & onboarding
- SLA guarantees
Best For
Daycare Center Management
Run daily operations including check-in, billing, parent communication, and staff scheduling from one platform
Before & After School Programs
Track attendance, manage billing, and communicate with parents for school-age care programs
Preschool Administration
Handle enrollment, classroom management, developmental tracking, and tuition billing
Multi-Site Childcare Operations
Manage multiple childcare locations with centralized reporting, billing, and compliance monitoring
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Start using Procare Solutions today and boost your productivity.
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