MailStore Server
Professional on-premises email archiving for SMBs and enterprises.
About MailStore Server
MailStore Server is an on-premises email archiving solution that captures, stores, and indexes all business emails in a tamper-proof archive. It integrates with Microsoft Exchange, Microsoft 365, IMAP, and other mail systems to give organizations a single searchable repository of all email communications. Teams can search the full archive in seconds, restore deleted emails, and meet compliance and eDiscovery requirements. MailStore Server runs on Windows Server and includes a built-in backup mechanism, role-based access control, and an Outlook add-in for end-user access.
Pros & Cons
Pros
- No recurring cloud fees — perpetual licensing with one-time purchase
- Fast full-text search across years of archived email history
- Strong compliance and eDiscovery features for regulated industries
- Integrates with all major mail servers including Microsoft 365
- Outlook add-in makes archive access seamless for end users
Cons
- Requires Windows Server infrastructure to host and maintain
- No native cloud hosting — you manage your own server environment
- Interface feels dated compared to modern cloud alternatives
- Annual software maintenance renewal needed for updates and support
Key Features
On-Premises Email Archiving
Store all email data on your own servers in a tamper-proof archive with no recurring cloud fees
Microsoft 365 & Exchange Integration
Seamlessly archive email from Microsoft Exchange, Microsoft 365, IMAP, and POP3 servers
Full-Text Search
Search across the entire email archive in seconds by sender, recipient, subject, or body content
Outlook Add-In
End users can access, search, and restore archived emails directly from Microsoft Outlook
eDiscovery & Compliance
Export and report on archived emails to meet legal, regulatory, and audit requirements
Role-Based Access Control
Define granular permissions for administrators, auditors, and end users across the archive
Email Deduplication
Automatically removes duplicate messages during archiving to save storage space
Restore & Export
Restore individual emails or entire mailboxes and export archives in standard formats
Pricing
- 5 user licenses
- Email archiving
- Full-text search
- Outlook integration
- 1 year software maintenance
- 25 user licenses
- Email archiving
- Full-text search
- Compliance reporting
- 1 year software maintenance
- Unlimited users
- Multi-server support
- Advanced compliance tools
- Priority support
- Custom maintenance terms
Similar Tools
Proton Mail
Secure, privacy-first email built in Switzerland
Airia
Enterprise AI orchestration, security, and governance platform
DataSnipper
AI Agents for faster Audit and Finance workflows
SAP Concur
Enterprise-grade travel and expense management with deep ERP integration and global compliance
Bright Data
Enterprise-grade web data platform with AI-powered no-code scraping
Microsoft Power Automate
Automate workflows across apps and services with low-code cloud and desktop flows
Ready to try MailStore Server?
Start using MailStore Server today and boost your productivity.
Visit Website