Loxya
Open-source equipment rental and loan management software
About Loxya
Loxya (formerly Robert2) is open-source web-based software for managing equipment rentals and loans, built for events, audiovisual, education, cultural organizations, and local authorities. It centralizes multi-site inventory, scheduling, technician assignment, quoting, and invoicing in one browser-based platform developed by French company Pulsanova.
Pros & Cons
Pros
- Open-source with a self-hosted free option for full data ownership
- Built specifically for AV, events, and equipment-loan workflows
- GDPR-compliant with data hosted in France
- Unlimited users on all paid plans
- Long-term commitment from a small, transparent team (Pulsanova)
Cons
- Pricing is not published — requires contacting sales
- French-first product; English documentation can lag behind
- Smaller ecosystem and fewer integrations than larger rental platforms
- Premium features (barcode, online reservations) locked behind higher tiers
Key Features
Multi-Site Inventory
Manage equipment across multiple parks with categories, specs, condition tracking, and breakdown history.
Visual Planning Calendar
Timeline view of events to schedule pick-ups, returns, and avoid booking conflicts in real time.
Quotes & Invoicing
Generate quotes and contracts with automated invoicing, custom pricing rules, and e-invoice compatibility.
Beneficiary Management
Track clients, borrowers, and projects with full rental history and contact details.
Technician Assignment
Assign staff to events alongside equipment for coordinated operations.
Barcode Scanning
Premium feature for fast inventory check-in/check-out using barcodes on equipment.
Online Reservations
Premium self-service portal where clients can browse availability and reserve equipment online.
Reusable List Templates
Save equipment kits as templates to speed up recurring event setups.
SaaS or On-Premise
Deploy as a managed subscription or install on your own server for full data control.
Pricing
- Version 1.3 only
- Unlimited users
- Daily backups, French hosting
- 100 emails/month included
- Updates and support as paid add-ons
- Version 1.3 and all future versions
- Unlimited users
- 200 emails/month
- Updates included
- 1 hour onboarding included
- 1 annual statistical export
- Everything in Pro
- Premium features (barcode, online reservations, SSO)
- 2 hours onboarding or team training
- 2 annual statistical exports
- Equipment identification tools
- Everything in Pro Premium
- Full document customization
- Unlimited onboarding/training
- 12 annual statistical exports
- Material import included
- Rapid support without appointment
- Open-source, install on your own server
- Full control over data
- Community support
- Premium license available separately
Best For
AV & Event Rental Companies
Track lighting, sound, and video equipment across multi-day events with technicians and clients.
Higher Education & Schools
Manage student and faculty equipment loans (cameras, laptops, lab gear) with return tracking.
Cultural Institutions
Coordinate equipment between venues, productions, and touring exhibitions.
Local Authorities & Associations
Lend municipal equipment to community groups with reservation workflows and accountability.
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