Expeni
Automate and track your company purchases in a simple way
About Expeni
Expeni is a cloud-based purchase order system from Copenhagen-based Expeni ApS. Teams set up budgets and projects, staff raise purchase orders, approvers sign off by email or one click, and finance receives deliveries, marks POs as paid, and exports reports. It targets small and mid-sized organizations that want to replace paper or spreadsheet POs without a full procurement suite.
Pros & Cons
Pros
- Quick to set up; reviewers report teams running within minutes and needing almost no training
- Every plan includes all features, with volume discounts as user count grows
- One-click and on-the-go approvals remove the wait for managers to be in the office
- 14-day free trial with no credit card, plus a 30-day money-back guarantee
- Responsive support frequently praised in reviews
- Audit logs and role-based access give basic spend control without a heavy procurement suite
Cons
- Reporting is basic; reviewers ask for more flexible department and vendor reports
- Published pricing stops at 50 users; larger teams need to contact sales
- No accounting or ERP integrations advertised on the site
- Older purchase orders drop out of the approver's default view and must be searched for
- Small vendor with a modest review base (around 45 reviews)
Key Features
Purchase order creation
Team members create new purchase orders or copy existing ones, attach receipts, and add comments.
Approval workflows
Assign approvers per budget or project; approvers get email notifications and approve POs with one click, including from mobile.
Budgets and projects
Set up budgets and projects up front so every PO is tracked against an allocated spend line.
Receiving and payments
Record deliveries against POs and let finance mark POs as paid, so supplier invoices match what was ordered.
Automated email notifications
Users get status-update emails when POs are created, approved, received, or paid.
Reports and exports
On-demand, monthly, and annual reporting, with PO downloads as PDF and Excel/CSV.
Audit logs
Logs record who did what and when on each purchase order.
Role-based access
Company-wide and department-wide roles restrict which users can access which features.
Multi-currency setup
Choose the account currency from a long list of world currencies at signup.
Pricing
- All features included
- No binding, cancel any time
- Purchase order management
- Approval email notifications
- PDF/Excel downloads
- Reports and logs
- 24/7 chat and email support
- All features included
- No binding, cancel any time
- Purchase order management
- Approval email notifications
- PDF/Excel downloads
- Reports and logs
- 24/7 chat and email support
- All features included
- No binding, cancel any time
- Purchase order management
- Approval email notifications
- PDF/Excel downloads
- Reports and logs
- 24/7 chat and email support
Best For
Replacing paper POs
Small businesses move from paper or spreadsheet purchase orders to a single online system with approvals and history.
Budget-controlled purchasing
Organizations assign budgets and approvers so every purchase is checked against an allocated spend line before it happens.
Clubs and nonprofits
Volunteer-run organizations let treasurers approve spending remotely and keep a log of who requested what.
Finance reconciliation
Finance teams match deliveries and supplier invoices to approved POs and mark them as paid, avoiding surprise invoices.
Similar Tools
MRPeasy
Cloud-based manufacturing ERP/MRP for small manufacturers
AWeber
Email marketing and automation for small businesses
Volza
Global export import trade data for 203 countries
Gain
Social media approval and collaboration platform for agencies
Agorapulse
Social media management with powerful approval workflows and team collaboration
Squarespace
Build a website that grows with your business