CompanyMileage
Mileage tracking and reimbursement software for business
About CompanyMileage
CompanyMileage is a mileage and expense reimbursement platform for organizations with mobile employees, built around three modules: SureMileage (mileage reimbursement), SureMobile (the employee trip-log app), and SureExpense (non-mileage T&E expenses). Instead of odometer readings or continuous GPS tracking, employees log the start and end points of each trip and the system calculates the most expedient route, then routes submissions through approval workflows and into 70+ payroll and accounting systems. It is used heavily by home healthcare, non-profit, and field service organizations.
Pros & Cons
Pros
- Point-to-point route calculation removes odometer guesswork and inflated mileage claims; the vendor cites 25%+ average savings on mileage costs
- No continuous GPS tracking of employees, which tends to ease adoption and privacy concerns
- 70+ payroll and accounting integrations, including direct ADP Workforce Now and Paychex Flex connections
- HIPAA and TX-RAMP certification suits home healthcare providers and Texas state agencies
- Month-to-month contracts with no setup fees and free training
- Combines mileage and general T&E expenses in one platform rather than requiring a separate expense tool
Cons
- No self-serve signup or published list prices; the per-user figures are averages and you need a quote
- Base fee plus per-user pricing makes it less economical for very small teams
- Reviewers note friction entering addresses that are not already in the company address book
- Some reviewers want saved recurring trips and more flexible memo rules on expenses
- Primarily built for US organizations and IRS mileage rules
Key Features
SureMileage point-to-point calculation
Employees enter a trip's starting point and destination, and SureMileage calculates the most expedient route to determine reimbursable miles instead of relying on odometer readings or GPS logs.
SureMobile trip log app
iOS and Android companion app (plus any HTML5 browser) for logging trips, organizing them, and submitting mileage and expenses in about 1-2 minutes a day.
Quick Capture
One tap records the employee's current geolocation, date, and time so the trip can be reviewed and submitted at the end of the day.
SureExpense
Handles all non-mileage T&E expenses: expense reports, receipt photo capture, approvals, and a full audit trail on the same platform as mileage.
Automated flagging
Flags manually adjusted trips, duplicate submissions, and expenses that exceed thresholds you set so supervisors can review them.
Address sync and validation
Syncs your client or patient address list into integrated address books so employees pick validated addresses for their trip logs.
Multi-level approval workflows
Configurable approval chains with an approval dashboard and email notifications move submissions from one approver to the next automatically.
70+ payroll and accounting integrations
Approved reimbursements post to payroll, including direct ADP Workforce Now and Paychex Flex integrations; the vendor builds missing integrations at no cost.
Offline mode
Employees can log trips and expenses in areas with poor cell coverage and sync later.
Compliance and custom reports
HIPAA and TX-RAMP certified, with customizable reports for trend analysis and budget-versus-actual mileage spend.
Pricing
- Average per-user rate for a sample 70-user contract (base fee plus per-user cost)
- Point-to-point mileage calculation
- Site visit verification
- SureMobile mobile app included
- Address sync and validation
- Custom feature flags and full reporting
- 70+ payroll and accounting integrations
- Month-to-month contract, no setup fees, free training
- Average per-user rate for a sample 70-user contract (base fee plus per-user cost)
- Everything in SureMileage
- SureExpense employee expense submissions
- Receipt capture and approval
- Full audit trail
Best For
Home healthcare mileage reimbursement
Agencies sync patient addresses and reimburse caregivers for visit-to-visit travel with HIPAA-compliant records and site visit verification.
Non-profit and social services
Organizations with case workers in the field replace paper logs and spreadsheets with validated, approval-routed mileage.
Field sales teams
Sales reps log client visits with Quick Capture and submit trips for reimbursement without manual odometer tracking.
Property management and service crews
Mobile staff track mileage and non-mileage expenses from one app, with reimbursements posted to payroll after approval.
Public sector agencies
TX-RAMP certification lets Texas state agencies adopt the platform for employee travel reimbursement.
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