ClubExpress
All-in-one management for clubs and associations
About ClubExpress
ClubExpress is an all-in-one membership management platform built specifically for clubs, associations, and other membership-based organizations. It bundles a public and members-only website, a membership database with automated renewals and expirations, event registration, dues and donation processing, email and text communication, forums, and a member mobile app into a single hosted system. Pricing is per active member per month with a $35 monthly minimum, and the company says more than 3,000 organizations run on it.
Pros & Cons
Pros
- Genuinely all-in-one for a club: website, member database, dues, events, payments, forums, and mobile app come from one vendor instead of four stitched-together tools
- Billing counts only active primary members, so lapsed members and non-member contacts sit in the database for free — unlike platforms that charge per contact
- Cheap at small scale: a 150-member club pays the $35/month minimum, which is well below most association management systems
- Unlimited phone and email support is bundled into the hosting fee rather than sold as a premium tier
- Strong chapter and multi-tier handling with linked databases, scoped admin permissions, and the ability to split card payments into different bank accounts
- Deep niche module library — continuing education credits, resource booking, jobs board, ride logs — that generic membership tools do not cover
Cons
- Notable admin learning curve; Capterra reviewers rate ease of use around 3.7/5, which is a real burden when the admins are rotating volunteers
- The interface and site templates look dated next to modern website builders, and design customization beyond the templates costs extra
- Long list of paid add-ons — CRM contact log, ad-hoc reports, e-learning, QuickBooks sync, accessibility toolkit — so the sticker price understates what a full setup costs
- One-time setup fees of $1,150 to $3,800 for anything beyond DIY are a meaningful up-front hit for a small club
- Premium payment processing at 3.99% + 30¢ is expensive; the 2.99% + 30¢ Basic model routes through your own Stripe account and is the better deal for most
- Built around US clubs and associations — merchant accounts, tax handling, and text messaging rates are weakest outside the US
Key Features
Membership database
Central member records with customizable data fields, unlimited member types with their own durations and fees, plus a separate non-member contact database for prospects, donors, and event registrants.
Automated signups, renewals, and expirations
A Member Signup Wizard handles new joins online, while renewal notices go out by email or mail on a schedule you define and expirations are processed automatically.
Website builder
Public and members-only site built from templates with your own layout, colors, logo, and page headers, plus unlimited custom pages, documents, and photos. No coding required, and you can transfer an existing domain or use a myclub.clubexpress.com subdomain.
Event calendar and registration
Schedule events, take RSVPs and paid registrations, sell tickets, and send reminders, with registration data tied back to member records.
Payments and accounting
A merchant account is built in for dues, event fees, and donations, with card, ACH, Apple Pay, Google Pay, and Stripe Link support. Premium processing can split payments across multiple bank accounts by chapter, region, or event; QuickBooks Online and Desktop integration is available as a paid add-on.
Communication tools
Unlimited blast emails to members and non-members, forums and interest groups, plus optional text messaging billed per message at vendor rates.
Chapter and multi-tier support
Linked databases, shared tools, and scoped permissions for national organizations that run local chapters or regions, including chapter-aware expense reimbursements and fund routing.
Member mobile app
A free branded mobile app so members can log in, view the directory, register for events, and stay current on the go.
Committees and volunteering
Track boards, committees, and subcommittees with elected positions, titles, and terms of office, and post volunteer opportunities with slots, attendance, and hours reporting.
Add-on modules for niche needs
Paid modules cover continuing education and certification, e-learning, ad-hoc reporting, resource and facility scheduling, a jobs board, classified ads, a contact log that works like a lightweight CRM, virtual membership cards, and cycling-club ride logs and cue sheets.
Pricing
- $35/month minimum hosting fee
- Only active members are billed — expired members and non-member contacts are free
- Website hosting with unlimited storage, pages, photos, and documents
- Unlimited blast emails and unlimited administrators
- Member mobile app included
- Unlimited phone and email support
- Non-member mailing list up to 5x your active member count at no charge
- Everything in the up-to-200 tier
- Billed monthly on active primary memberships
- Additional household or business logins are counted separately
- Everything in the lower tiers
- Rate applies across the full member count, not just the members above the threshold
- Everything in the lower tiers
- Roughly $225/month at 750 active members
- Per-member rate keeps declining as the organization grows
- Roughly $390/month at 1,500 members and $800/month at 5,000 members per the official calculator
- Quoted through sales
- Basic Setup — $150, DIY build and configuration
- Starter Pack — $1,150, help configuring the basics
- Starter Pack Plus — $1,850
- Builder Pack — $2,900, for more complex configurations
- Builder Pack Plus — $3,800
- All packages include the same features and modules; only setup services differ
Best For
Hobby and social clubs replacing spreadsheets
Sailing, cycling, ski, and car clubs move a membership roster out of a shared spreadsheet and into a site where members renew and pay dues by card themselves, cutting the treasurer's manual work.
Professional and trade associations tracking certifications
The continuing education module tracks credits earned through classes, events, papers, and committee work, then issues and renews certificates — the piece most generic membership tools lack.
National organizations running local chapters
Linked chapter databases, per-chapter admin permissions, chapter-scoped events and expense reimbursements, and payment splitting into separate chapter bank accounts.
Volunteer and nonprofit groups collecting donations
Accept donations alongside dues, coordinate volunteer slots with attendance and hours tracking, and keep member records and receipts in one system.
Clubs that rent out facilities or equipment
The resource scheduling add-on handles tennis court bookings, boat and canoe rentals, ski lodge rooms, and clubhouse meeting spaces with member and non-member rates and setup or cleanup buffers.
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