WhenIsGood
An easy way to find out when everyone is free for your next meeting or event
About WhenIsGood
WhenIsGood is a free web tool for finding a time that works for a group. The organizer paints the candidate times on a grid and shares a link; invitees mark when they are free, and the results page highlights the slots that suit everyone. No sign-up is needed to create or answer an event, and the site carries no ads.
Pros & Cons
Pros
- Completely free with no ads and no paid upsell
- Neither the organizer nor invitees need an account or password
- Range-based grid lets people mark any free time rather than vote on a few fixed options
- Results view makes the best slot and near misses obvious at a glance
- Built-in time zone conversion for distributed groups
- Has been running since 2007
Cons
- No live calendar integration; it only exports the final slot as an iCal file
- No automated booking, reminders, or video conferencing links
- Interface looks dated and the grid is fiddly on phones; there is no mobile app
- Without an account, losing the results code can mean losing access to responses
- Events cannot be password protected; privacy relies on the random invitation URL
Key Features
Click-and-paint availability grid
Organizers select proposed times on a day-by-hour grid, with 15-minute, 30-minute, or hourly slots and an adjustable time range.
No-account events
Create an event and collect responses without registering; you get a results code and an invitation link to share.
Results overlay
Times that work for everyone show in green, near-miss slots show red dots for each person who cannot make it, and respondents are sorted from most to least flexible.
Respondent management
Temporarily exclude a respondent from the analysis, delete them, edit their answers, or send them a personal link to update their availability.
Time zone conversion
Turn on time zones and each invitee sees the proposed slots converted to their own local time.
Email alerts
Get an email each time someone responds to your event.
iCal export
Click the chosen slot on the results grid to download an .ics file for your calendar or to attach to an email to participants.
Passwordless account dashboard
Optional account that logs in with a six-digit email code and keeps all your events and results in one dashboard instead of separate results codes.
Custom invitation URLs
Use the default hard-to-guess link or set your own URL to keep track of many events.
Pricing
- Unlimited events and respondents
- No account required for organizers or invitees
- Time zone conversion
- Email response alerts
- iCal export of the chosen time
- Optional passwordless account dashboard
- No adverts
Best For
Club and volunteer group meetings
Find an evening that suits a committee or volunteer group without asking anyone to create an account.
Cross-time-zone team calls
Propose a window in your local time and let remote colleagues mark their availability in their own time zones.
Student project groups
Coordinate study sessions or group project meetings across busy class schedules for free.
Interview or appointment slot collection
Offer a broad time range and have candidates or clients paint the times they can attend.
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