WebProof
Online proofing and approval workflow tool for designers, agencies, and print teams
About WebProof
WebProof is an online proofing platform built for creative and print professionals who need a structured way to share designs with clients and collect feedback, annotations, and approvals in one place. The platform is widely used by graphic designers, agencies, translators, newspapers, and retailers managing high-volume artwork and publication workflows. Users can upload PDF files directly to WebProof or import designs from Adobe InDesign and Illustrator, making it a natural fit for print production and publishing environments. Clients and reviewers can annotate directly on the document, with all comments and corrections tracked in a full audit history. Color-coded project statuses give teams an at-a-glance view of which jobs are approved, in review, or need attention across multiple concurrent projects. WebProof supports multiple languages and provides a native iOS app for reviewing and approving work on the go. It's designed for teams that deal with large volumes of design output and need a reliable, auditable approval chain to replace email-based proofing workflows.
Pros & Cons
Pros
- Direct Adobe InDesign and Illustrator import is ideal for print production and publishing workflows
- Full audit trail of all comments and corrections provides accountability and prevents disputes
- Available in 9 languages — good for international agencies and teams
- Free plan available for small teams to get started without upfront cost
Cons
- Native mobile app is iOS only — Android users must rely on the mobile browser
- UI feels dated compared to newer proofing tools like PageProof or Filestage
- Best suited for PDF and print artwork — less capable for video, web, or interactive content review
Key Features
PDF Upload and Sharing
Upload PDF artwork and documents to share instantly with clients and external reviewers without email attachments
Adobe InDesign/Illustrator Import
Import designs directly from Adobe InDesign and Illustrator for seamless print production proofing workflows
Inline Annotation Tool
Reviewers and clients can mark up, comment, and annotate directly on the design with pinpoint accuracy
Full Revision History
Track every correction and change made to each page with a complete, auditable log of who did what and when
Color-coded Status Dashboard
Project overview shows color-coded statuses for all jobs at a glance — approved, in review, or needs action
Multi-project Management
Manage multiple concurrent proofing projects from a single dashboard with real-time status updates
Approval Workflow
Structured approval chain with clear sign-off steps to replace ad-hoc email-based approval processes
Native iOS App
Mobile app for iOS allows reviewers and approvers to review and annotate artwork from anywhere
Pricing
- Basic online proofing
- PDF uploads
- Client commenting
- Limited projects
- Everything in Free
- Unlimited projects
- Revision history
- Color-coded project statuses
- Email notifications
- Everything in Starter
- Adobe InDesign/Illustrator import
- Advanced audit trail
- Team collaboration
- Priority support
- Multi-language support